The Executive Assistant/Office Administrator provides high‐level administrative and organisational support to ensure the efficient operation of the office and executive functions. This role combines executive assistance, office coordination, and other general administrative tasks, requiring strong attention to detail, discretion, and the ability to manage multiple priorities.
Responsibilities
* Administrative support to the Managing Director, including diary management, meeting coordination, and travel arrangements
* Prepare correspondence, reports, presentations, and briefing notes
* Maintain office supplies, equipment, and vendor relationships & coordinate onboarding logistics for new employees
* Manage office systems, filing, and document control (both digital and hard copy)
Competitive base salary & monthly guaranteed retention bonus upon joining
Employee recognition program and wellbeing support for you and family (EAP)
A collaborative work environment where your input matters with a supportive leadership team, in a respectful and a welcoming culture
Skills & experience
* Proven experience as a PA, Executive Assistant or office coordination role
* Experience supporting administrative processes and a willingness to support all departments
* Strong organisation and time management skills
* Proficiency in MS Office suite (Outlook, Word, Excel & PowerPoint)
* A positive disposition who enjoys being involved in a variety of duties
* Ability to handle confidential information with discretion
* Certificate or qualification in Business Administration or similar
* Experience in small‐to‐medium business environment
Who we are
Wiluna Mining is a Perth‐based gold mining company that controls over 1600 square kilometres of the Yilgarn Craton in the Northern Goldfields of Western Australia. At Wiluna Mining, we live by the following values: [values description omitted]
You will play a crucial role in modelling and reinforcing our values and contributing to our success. We strive to enrich the lives of our workforce, have a positive impact in the community and operate in an environmentally responsible manner that contributes to the broader community.
Wiluna Mining Corporation is an equal opportunity employer who promotes an inclusive culture and strives to create an enjoyable working environment, and comfortable camp lifestyle. The Company will only consider professionals with appropriate and relevant experience, and who are either Australian Permanent Residents or have the necessary permits to work permanently in Australia.
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