Legal Assistant - Insurance & Compensation
We have a fantastic opportunity for an experienced Legal Assistant to join our Insurance & Compensation team in Melbourne.
Primary Duties and Responsibilities
* Document Management - preparation of substantial amounts of documentation and correspondence of a legal nature such as affidavits, writs, statements of claim, defences, summonses, complaints, subpoenas, briefs to counsel, motions and subpoenas from draft or dictated text. Working with templates, precedents and mail merge documents.
* File Management - create and maintain files in an orderly manner. This includes preparing documentation and letters as required. Review and file email correspondence, documents, letters and file notes in timely manner.
* Manage service of documents, court filings and the delivery of briefs to Counsel, ensuring accuracy and timeliness.
* Proactively manage appointments, deadlines, tasks and reminders for file work, hearings, settlements, client meetings, etc.
* Client Support - liaise professionally with barristers, clients, interpreters, experts and witnesses. Answer client queries where appropriate, managing client expectations around communications.
* Information / Precedent Management - ensure precedents and templates are updated in accordance with legislative or firm changes.
* Communication - prioritise workflow and ensure fee earners are provided with feedback as to the status of current work, future tasks and significant dates.
* Support fee earners in building the RK brand and developing strong professional relationships with clients and associations.
* Team Support - assist other support staff with overflow work. Use initiative to identify and communicate suggestions for improvement in client service, teamwork, etc.
* Telephone Support - screen and manage incoming calls, take accurate messages and record caller details for appropriate follow‐up.
Skills/Knowledge
* High level of attention to detail, with a commitment to producing accurate, high‐quality work.
* Excellent communication and interpersonal skills, with the ability to engage effectively with a range of stakeholders.
* Professional and confident telephone manner.
* Advanced administrative capability, including fast and accurate typing (70+ wpm).
* Exceptional organisational skills demonstrated through supporting multiple fee earners and managing competing priorities.
* Proficiency across the MS Office suite, with experience using document management and billing systems.
* Strong working knowledge of Victorian WorkCover Authority practices and procedures.
Experience
* Minimum of five years' experience in a legal secretarial or legal assistant role.
* Tertiary qualifications in a legal or administrative discipline.
* Demonstrated experience supporting senior practitioners within a Victorian WorkCover Authority Litigation department or a Victorian WorkCover Authority panel firm (preferred).
* Proficiency with iManage and Caseflow, or similar document and case management systems, will be highly regarded.
* Experience using the Victorian WorkCover Authority database will be highly regarded.
Further Information
Any questions regarding the vacancy can be directed to Kat Pena on (03) 8637 9496 or KPena@rk.com.au. For further information or to submit your application for this position please visit the careers page on our website. Please note any offer of employment made by Russell Kennedy Lawyers to the successful candidate will be subject to a police check. We are currently accepting applications from direct applicants only. No agency referrals will be accepted at this stage.
Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality, as well as being certified as a gold employer in the Australian Workplace Equality Index for employers with 500 or less employees.
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