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* Act as the SPOC between all pan-India branches and Head Office for administrative tasks, issues, and coordination.
* Maintain consistent communication with branch administrators to ensure smooth day-to-day operations.
* Consolidate and manage branch-wise reports, data, and documentation using Advanced Excel and other Microsoft tools.
* Monitor and track facility management, office supplies, infrastructure needs, and administrative service levels across branches.
* Coordinate with vendors, service providers, and internal departments for timely resolution of administrative issues.
* Ensure timely submission and maintenance of monthly administrative reports, budgets, and cost tracking from all branches.
* Assist in setting up administrative SOPs, compliance processes, and standard documentation practices across locations.
* Support travel management, event coordination, and internal communication as needed.
* Flag inconsistencies or gaps in administration and take proactive steps to resolve them through effective communication with relevant stakeholders.
* Maintain confidentiality and professionalism in handling sensitive information and branch-specific requirements.
Jainam Broking Limited
* 1 day ago
Location
Head Office
Department
Admin Ops - JBL
Employment Type
Permanent
Applications Received
1
Closes On
21 Oct, 2025
Key Responsibilities
* Act as the SPOC between all pan-India branches and Head Office for administrative tasks, issues, and coordination.
* Maintain consistent communication with branch administrators to ensure smooth day-to-day operations.
* Consolidate and manage branch-wise reports, data, and documentation using Advanced Excel and other Microsoft tools.
* Monitor and track facility management, office supplies, infrastructure needs, and administrative service levels across branches.
* Coordinate with vendors, service providers, and internal departments for timely resolution of administrative issues.
* Ensure timely submission and maintenance of monthly administrative reports, budgets, and cost tracking from all branches.
* Assist in setting up administrative SOPs, compliance processes, and standard documentation practices across locations.
* Support travel management, event coordination, and internal communication as needed.
* Flag inconsistencies or gaps in administration and take proactive steps to resolve them through effective communication with relevant stakeholders.
* Maintain confidentiality and professionalism in handling sensitive information and branch-specific requirements.
Required Qualifications & Skills
* Bachelor's degree in Business Administration, Management, or a related field.
* Minimum 4–6 years of experience in office or business administration, preferably in a multi-location company setup.
* Proficiency in Microsoft Office, with Advanced Excel skills (e.g., Pivot Tables, VLOOKUP, data analysis) being mandatory.
* Excellent verbal and written communication skills in English.
* Strong organizational, coordination, and multitasking abilities.
* Prior experience managing cross-location administrative roles is preferred.
* Ability to work independently, take ownership, and handle pressure in a dynamic environment.
Key Competencies
* Interpersonal & Communication Skills
* Analytical Thinking & Excel Proficiency
* Attention to Detail
* Time & Priority Management
* Problem-Solving
* Stakeholder & Vendor Management
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Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Information Technology
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