Job Description:
The Executive Assistant plays a crucial role in supporting the organization's operational and fundraising activities. This individual must possess excellent organizational skills, be able to multitask, and maintain confidentiality.
The ideal candidate will have a strong background in administration, with at least 2 years of experience in managing calendars, coordinating meetings, and ensuring data integrity.
They must also be proficient in social media management, email marketing, and design tools such as MailChimp and Canva. A bachelor's degree in a related field is preferred.
This is a highly tactical role that requires the ability to think big while minding all the details. The successful candidate will work closely with the Board of Directors and other volunteers to achieve the organization's goals.
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Key Responsibilities:
* Assist in creating and distributing meeting agendas and materials
* Ensure all meeting and event arrangements are made and executed
* Attend Board meetings and record minutes for distribution
* Serve as point-of-contact for internal and external contacts, donors, and volunteers
* Manage calendars, coordinate travel arrangements, and ensure data accuracy
* Organize special events, such as Warehouse Packing Day and the fall fundraising BBQ
Required Skills and Qualifications:
* At least 2 years' experience in administration
* Strong computer skills and proficiency in software relative to non-profit management
* Experience with Little Green Light and/or other nonprofit CRMs preferable
* Proficiency in social media and website management
* Excellent interpersonal, communication, and project management skills
Benefits:
This role offers the opportunity to make a meaningful impact in the community while working with a dynamic team of volunteers. The successful candidate will be part of a collaborative environment that values teamwork and innovation.
The ideal candidate will be motivated by the organization's mission and eager to contribute their skills and experience to help achieve its goals.
How to Apply:
Candidates should submit their resume, cover letter, and a brief example of marketing material created or writing sample to [thread@vhcmedicalbrigade.org](mailto:thread@vhcmedicalbrigade.org). We look forward to hearing from you!