Administrative Role in a Dynamic Environment
The successful applicant will be responsible for coordinating the management and administration of the Member's Electorate Office.
Key Responsibilities:
* Overseeing the general day-to-day administrative duties of the office, including staff and employment support, diary management, stationery provision, and responding to enquiries from the general public.
* Ensuring office budgets are managed effectively and appropriately in line with departmental guidelines and that vendors are paid promptly.
* Providing advice to the Member on entitlements available to them in their role, including staff allocation, travel expenses, electorate allowance, and office budgets.
* Supporting the Member's spending of electorate allowance over the financial year and keeping an accurate record of expenses.
* Overseeing the Members' diary, in conjunction with the Member's Executive Assistant.
* Taking primary responsibility for the management of constituent casework. Directing the flow of constituent casework in the office – ensuring ministerial/departmental cases are actioned and complex case work are appropriately assigned to a staff member, for personal management.
* Record-keeping, data entry, filing, and other administrative tasks as required.
The ideal applicant should possess the following skills, qualifications, and experience:
Essential Requirements:
* Demonstrated experience in a senior administrative role or similar position in a demanding public, non-profit, or private sector environment.
* The experience and temperament to work with a small team to deliver on competing priorities while operating under time constraints and strict deadlines.
* Excellent oral and written communication skills.
* Ability to work effectively and liaise with other Ministerial Offices, the Australian Public Service, and the community.
* Excellent communication skills and the ability to communicate to a variety of audiences.
* Demonstrated experience working in a dynamic environment as part of a team.
* Strong organisational and time management skills with attention to detail.
* Developed knowledge of diary, travel, and administrative systems, including the use of Microsoft Office suite.
* Demonstrated professional integrity and the ability to exercise discretion and maintain confidentiality.
* Proven reliability in meeting deadlines and commitments, especially in high-pressure situations.
Employment conditions include a commencing salary between $74,095 and $86,506, which may be negotiated based on experience and relevant skills. Additional benefits include relocation assistance, studies assistance, and paid study leave (subject to eligibility requirements). An employer superannuation contribution of 15.4% will also be payable. The successful applicant will be required to comply with the Behaviour Code for Staff employed under the Members of Parliament (Staff) Act 1984.
The successful applicant may be required to undergo a National Police History check. Applicants are required to obtain and maintain security clearance at Negative Vetting Level 2 and comply with the Ministerial Staff Code of Conduct.
Applications should include a CV with the names of two referees and a 1-page cover letter addressing your skills, experience, and suitability for the role.