Personal assistant to the General Manager
Panaceum Group is a leading regional provider for healthcare and allied services in the mid west and Pilbara regions in Western Australia. As our General Manager continues to drive strong growth and operational excellence, we are seeking a highly organised and proactive Personal Assistant to provide both business support.
This role is ideal for a driven individual who thrives in a dynamic environment, can manage competing priorities, and understands the need for confidentiality, accuracy and professionalism at all times.
About the Role
The Personal Assistant will work closely with the Managing Director, providing high-level administrative support across both business and personal domains. You will ensure smooth day-to-day operations, maintain critical deadlines, manage workflows, and help keep communication flowing across departments, clients, and partners.
Executive Administration
* Managing the General Managers calendar, scheduling, and prioritisation of appointments
* Coordinating inbox management, drafting correspondence, filtering emails, and addressing urgent matters
* Monitoring deadlines, reminders, and key deliverables to ensure commitments are met
* Preparing documents, reports, briefings, presentations, and meeting packs
* Taking meeting minutes and ensuring action items are followed through
Business Operations Support
* Monitoring multiple projects and client portals for project correspondence, updates, compliance requests, and communications
* Assisting with preparation of bids, tenders, and submissions
* Supporting mobilisation, operations, and project teams with administration and information management
* Coordinating travel, accommodation, and logistics as required
* Maintaining accurate digital filing systems, registers, and document control
Personal Support
* Managing personal appointments, bookings, and calendars as required
* Providing general support to streamline work/life tasks and reduce administrative load
What We’re Looking For
* Prior experience in a Personal Assistant, Executive Assistant, or high-level administrative position
* Excellent written and verbal communication skills
* Strong organisational ability with exceptional attention to detail
* Ability to work independently, solve problems, and anticipate needs
* Integrity, discretion, and professionalism at all times
* High proficiency in Microsoft Office and general digital literacy
* Ability to adapt quickly when priorities shift in a fast-paced business
* A proactive, calm and solutions-focused mindset
Hours, Location & Conditions
* Full-time role, Monday to Friday, 38 hours per week
* Based at Panaceum, Lester Avenue, Geraldton, WA 6530
* Competitive salary based on experience
* All employment conditions aligned with the Fair Work Act and National Employment Standards
* Onsite, in-person role with direct access to the General Manager
How to Apply
If you are highly organised, loyal, and ready to support a General Manager operating at a fast pace across business commitments, we’d love to hear from you.
Please submit your resume and cover letter outlining your relevant experience and why you would be a great fit for this role.
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