Inclusive Compassionate Progressive Accountable Recruitment Officer 50.4 hrs pf = (2 x 7.6 hours & 2 x 5 hour per week) The SHDH People and Culture department are seeking the skills of a Recruitment Officer. This role is responsible for the recruitment and selection process to facilitate the successful recruitment and maintenance of employment documentation for quality candidates. Responsibilities include, but are not limited to: Provide welcome to all candidates and execute a positive recruitment and selection experience; ensuring a great experience to take attract and retain new employees. Liaise with all internal and external stakeholders in relation to all aspects of recruitment and selection. To draft, process and manage letters of offers to ensure a smooth recruitment process. Identifying innovative and creative new ways to recruit new employees. Provide a conduit service for the new employee and their family into the Swan Hill Community in consultation with other SHDH departments/services. About You: A minimum of 1-2 years’ experience or recent graduate in Human Resource Management, preferably recruitment or other appropriate disciplines. Demonstrated knowledge in relevant legislation, particularly employment law and the ability to interpret legislation, enterprise agreements and policies. Demonstrable attention to detail and continuous improvement. Commitment to, and experience in, the provision of quality, timely and effective customer service. Ability to work as an effective member of our team, with the ability to exercise independence. Initiative and proactive approach to work and undertake tasks outside of core requirements. Current National Police Check. Evidence of immunisation records/history as part of the Health Services Act 1988, 2020 Amendment (Mandatory Vaccination of Healthcare Workers), through either documentation or copy of serology report. It is required that there is immunisation for all vaccine preventable illnesses. About us: Swan Hill District Health is a 143 bed (including Aged Care), fully integrated rural public health facility servicing a greater community of around 35,000 people. Our vision at, Swan Hill District Health, is to provide clear, connected care, best experience for our community Swan Hill District Health is an equal opportunity employer committed to diversity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. SHDH is a compassionate, family friendly employer where every employee is a valued team member. Inclusive of a perfect work/life balance, SHDH also provides: A dynamic workplace Discounted Corporate gym memberships Free onsite car parking Professional Development opportunities Salary Sacrifice/Packaging Employee Assistance Program To apply for this position, email the completed Application for Employment Form, Cover letter, CV and response to the key selection criteria to employment@shdh.org.au. You will find the full position description containing the key selection criteria & application for employment form in the attached documents. Swan Hill District Health reserves the right to commence interview immediately upon receipt of applications by: Close by: 18 April 2025. Enquiries about this role should be directed to Fiona Lawrance, Director, People and Culture, Ph: (03) 5033 9994 or E: FLawrance@shdh.org.au Swan Hill District Health is an equal opportunity employer committed to diversity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. POSITION DESCRIPTION Corporate Services Inclusive Compassionate Progressive Accountable Position: People & Culture - Recruitment Officer Classification: HS 3 Department: People & Culture Reports to: Operational Manager People & Culture Position Summary: The People and Culture Talent Recruitment Officer is part of a team leading and implementing change and engagement activity across Swan Hill District Health (SHDH), as well as managing operational aspects of human resources. The role is responsible for the recruitment and selection process to facilitate the successful recruitment and onboarding of quality candidates to SHDH. The People & Culture Talent Recruitment Officer partners with managers to support them through the recruitment and selection process to attract and retain quality candidates across all facets of SHDH. Responsibilities: This position’s key responsibilities are: Recruitment: Coordinate the SHDH talent recruitment process by identifying the most effective avenue for recruitment in relation to vacancies, liaising with the hiring manager, monitoring and shortlisting applications, scheduling and coordinating interviews. Monitor, review and implement the recruitment and selection process to ensure that it is aligned to best practice and aimed at achieving quality and timely outcomes. Work in consultation with the P&C Advisor to assist the medical workforce recruitment, recruitment and new employee onboarding. Manage new employee onboarding documentation including: contracts preparation, payroll requirements and required onboarding documentation. Accountable for placement of all recruitment advertising, including consultation with hiring managers to discuss advertising options. Assisting with position description review and development. Develop, implement and initiate the RIS system to ensure maximum efficiencies. Provide ongoing education to the hiring recruitment panels to ensure compliance with legislation and best practice to facilitate best recruitment outcomes. In consultation with the Operational Manager coordinate immigration work right applications to ensure compliance. Ensure positive candidate experiences from the initial application to the final on-boarding process. Maintain awareness of competitor practices, industry trends and recruitment standards. Participate in the induction and onboarding program as required. People & Culture (P&C) programs and processes In consultation with P&C Team develop, provide advice, consult and implement best practice people management processes particularly with regards to recruitment, selection and onboarding. Support health, wellbeing, reward and recognition programs. Provide support with the performance appraisal process, including Version Changed: UNCONTROLLED WHEN DOWNLOADED Prompt Doc No: v and evaluating performance feedback over time and providing coaching and development advice to managers. When required, provide data and reports for management and operational purposes, including evaluating the success of programs and initiatives. Contribute to the design of People & Culture policy’s and procedures, ensuring they are relevant, up-to-date and accessible to all staff. Lead various P&C projects under direction of Operational Manager of People & Culture. Grievances and investigations Coordinate grievance processes and conducting ‘straight forward’ investigations as directed. Reporting on investigations and providing coaching to manager(s) on findings and recommendations for resolution. Policies & Procedures Ensuring awareness, compliance and activation of HR policies and procedures eg: flexible work arrangements, purchased leave, absenteeism management, etc. Contribute to the education of new & updated policies/procedures. Provide advice, in consultation with Payroll, to ensure employee remuneration is paid in accordance with Enterprise Agreements and that terms and conditions of employment are compliant with appropriate legislation. Work closely with the OH&S team to support the implementation of OH&S initiatives (with a focus on prevention), OH&S training, return to work plans, etc. Key Selection Criteria Selection will be based on personal qualities, knowledge and skills required to achieve the objectives this position. A minimum of 1-2 years’ experience or recent graduate in Human Resources Management, preferably recruitment or other appropriate disciplines. Demonstrated knowledge in: relevant legislation, particularly employment law and the ability to interpret legislation, enterprise agreements and policies. Human Resources Management; including exposure to recruitment and engagement, Human Resource advice, remuneration administration, performance management, dispute resolution processes and knowledge of contemporary Human Resources practice Ability to work in a changing environment and demonstrate flexibility and problem-solving skills. Demonstrated commitment to performing all tasks with a continuous improvement ethos. Ability to relate to, and negotiate with, a wide range of individuals and groups, including development of relationships to effect change. Demonstrated commitment and understanding of confidentiality/privacy principles and the importance of same in human resource management. Well-developed verbal and written communication skills. Membership of, and active participation in, appropriate industry associations or forums and commitment to continued professional development Excellent skills in Microsoft Excel, Word, PowerPoint and exposure to HRIS systems. Current National Police Check. Version Changed: UNCONTROLLED WHEN DOWNLOADED Prompt Doc No: v Evidence of immunisation records/history as part of the Health Services Act 1988, 2020 Amendment (Mandatory Vaccination of Healthcare Workers) through either documentation or copy of serology report. It is required that there is immunisation for all vaccine preventable illnesses. Salary/Award: Victorian Public Health Sector (Health and Allied Services, Managers and Administrative Workers) Single Interest Enterprise Agreement. First Nations: Swan Hill District Health would like to acknowledge First Nations communities of Wamba Wamba, Wadi Wadi, Barapa Barapa, Latji Latji and the Tatti Tatti people on whose land, we work and live. We pay respect to all Elders past and present and honour their connection to the land and water. Continuous Quality • Each staff member is expected to demonstrate a commitment to best Improvement: practice. All staff shall take responsibility for their own practice and share responsibility for creating and maintaining a system that provides safe, high quality health care. All staff will participate in quality improvement activities aimed at improving patient outcomes and maintaining accreditation standards. It is the responsibility of every staff member to be familiar with Health Service-wide and specific Department Policies & Protocols. Person Centered Care: The Health Service supports in its values the philosophy of Person-Centered Care to ensure all people, including health service providers, clients, their carers and family members are respectfully cared for and encouraged to participate in the provision of quality health care. Recognise diversity is part of every person & as such providers of health care must be actively involved in developing models of care that are person centered. Child Safety: All children have the right to feel and be safe. Keeping children safe is everyone’s responsibility. SHDH is committed to providing a child safe environment where children are safe and feel safe, and where their voices are heard about the decisions that affect them. SHDH have zero tolerance to child abuse. Each employee has a responsibility to adhere to this requirement. Any breach of this standard will result in disciplinary action. Our Purpose: Connected Care / Best Experience SHDH commits to meet the growing health care needs of our community through our new vision to provide better- connected care and to achieve the best care experience. Privacy and Confidentiality: SHDH are committed to protecting patient and staff privacy and confidentiality, as it is an important aspect of our commitment to providing high quality services. In accordance to both the Health Records Act and the Information Privacy Act, information should only be used and disclosed for the primary purpose of its collection. Each employee has a responsibility to adhere to SHDH’s Privacy and Confidentiality Policy, as it is a condition of employment. Any breach of the rules of privacy and/or confidentiality relating to health service business, patients or medical records will result in disciplinary action. Mandatory Training: All employees must be aware of and complete designated mandatory training within the required time frame. Version Changed: UNCONTROLLED WHEN DOWNLOADED Prompt Doc No: v Safety: 0B RESPONSIBILITIES: It is the responsibility of every staff member to: • Take reasonable care for their safety and the safety of others while at work. Report accidents, incidents and potential hazards as soon as reasonably practicable to their supervisor and record on VHIMS reporting system. Advise their supervisor if they have an injury or illness that may affect their ability to perform the inherent requirements of their position. Be familiar with emergency and evacuation procedures as detailed in the Emergency Procedures Manual. Complete all Mandatory training requirements as identified and directed. Comply with the Occupational Health and Safety Act and all SHDH O.H. & S. online Policies and Procedures. Asset Management: Staff with asset management responsibilities are required to adhere to the Asset Management Policy and Protocols. Review: Completion of My Work Plan on a yearly basis. Previous Revision dates: Oct 20, April 22 Current: April 25 Version Changed: UNCONTROLLED WHEN DOWNLOADED Prompt Doc No: v