Business Operations Manager/ Executive Assistant
Business Operations Manager / Executive Assistant Adelaide | Full-time | Specialist Recruitment Business
Roussos Recruitment is a specialist recruitment business entering an exciting stage of growth. With a strong pipeline of live roles, established client relationships and plans to expand the team over the next six months, we are looking for a highly organised and proactive Business Operations Manager / Executive Assistant to support the Director and help strengthen the internal operations of the business.
This is not a traditional EA role.
We are looking for someone who can become the operational right hand to the Director, bringing structure, organisation and accountability to a busy, fast‐moving recruitment environment.
The Role
Working closely with the Director, you will help manage the day‐to‐day rhythm of the business across workflow, systems, reporting, administration, team coordination and executive support. You will play a key role in improving internal processes, keeping priorities on track and helping the business scale in a more structured and efficient way.
Key Responsibilities
* Supporting the Director with diary, inbox, priorities, meetings and follow‐up actions
* Managing workflow across live recruitment assignments
* Maintaining and improving CRM / ATS discipline
* Preparing weekly WIP reports, dashboards and activity trackers
* Coordinating meetings, interviews, client updates and internal actions
* Building templates, checklists and standard operating procedures
* Supporting onboarding, invoicing, reporting and general administration
* Helping create structure, consistency and accountability across the team
About You
You will be highly organised, proactive and confident working in a busy professional services environment. You may come from recruitment, executive search, professional services, construction, consulting, legal, real estate, finance or another fast‐paced service‐based business.
* Experience as an EA, Business Manager, Operations Coordinator, Office Manager, Senior Administrator or Recruitment Coordinator
* Strong diary, inbox and workflow management skills
* Excellent attention to detail
* Confidence using CRM, ATS, database or project management systems
* Strong written and verbal communication skills
* The ability to manage competing priorities
* A calm, professional and solutions‐focused approach
* Strong discretion and confidentiality
Why Join Us?
This is a rare opportunity to step into a key role at an important stage of business growth. You will work directly with the Director, have real ownership, and help shape the systems, structure and operating rhythm of a growing recruitment business.
This role would suit someone who wants more than a traditional support role, someone who enjoys being trusted, relied upon and involved in the bigger picture.
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