ADMINISTRATION ASSISTANTS – HERVEY BAY - FINANCIAL SERVICES – FULL TIME OR PART TIME (JOB ID 1369) Updated 9 March ADMINISTRATION ASSISTANT – HERVEY BAY – FINANCIAL SERVICES - FULL TIME (Job ID 1168) Are you a naturally organised communicator who thrives in a hands‑on, supportive office environment? Looking to work with a dynamic financial services team that values clarity, client partnerships and continuous learning? We are recruiting on behalf of a well‑regarded financial services and business advisory firm located in Hervey Bay, QLD that offer accounting, bookkeeping, tax, cashflow and business support services to clients across the region. The Role: Support to the Operations Manager and broader team Ensure smooth day‑to‑day office operations Act as the initial interface between clients and the business, representing the company’s values and professionalism Providing exceptional client service Greeting clients and managing front‑of‑office communications Managing incoming calls, emails and general enquiries Supporting document preparation, data entry and record‑keeping Assisting with basic invoicing and office filing systems Supporting internal teams with administrative tasks and project coordination Maintaining office supplies and helping with general office organisation About You: 4 years' experience in a senior administrative assistant role (preferably financial or legal services) Strong organisational and time-management skills with the ability to prioritise multiple tasks and deadlines Excellent written, verbal and interpersonal communication skills Confident liaising with clients, internal stakeholders and Government agencies High attention to detail, ensuring accuracy in documents, reporting and client correspondence Advanced knowledge of Microsoft Office (Word, Excel, Outlook) and the ability to quickly adapt to new systems A proactive, solutions-focused mindset and the ability to work independently while supporting a busy team Experience supporting leadership or management teams, including diary management, reporting and operational coordination What’s On Offer: Full time, permanent position in a supportive, professional team Opportunity to work with experienced accounting and financial specialists Collaborative work environment with ongoing learning opportunities Great central location Exposure to financial services, bookkeeping and business support functions A chance to grow your career and expand your administrative skillset If you’re ready to step into a role where your administrative skills are valued and your contribution makes a real impact, apply now with your resume and a brief cover letter. PART-TIME ADMINISTRATION ASSISTANT – HERVEY BAY – ACCOUNTING FIRM (Job ID 1135) Enjoy providing excellent customer service and being the first point of contact for a business? Are you ready for genuine work–life balance? Are you seeking above-award wages? If you’re an experienced administration professional looking for flexibility without compromising on professionalism, this could be the perfect role. Our client is a well-established professional services firm in Hervey Bay, providing high-quality financial and accounting services to business clients and their families. Due to continued growth and an internal promotion, they are seeking a capable and confident Administration Assistant to join their team. The Role: Provide administrative support to a busy team of accounting professionals Liaise confidently and professionally with clients Manage incoming emails and correspondence Maintain and update client databases Prepare and manage compliance documentation Work collaboratively with the administration team to ensure smooth operations Contribute to a positive, professional office environment This is an in-office position for approximately 20 hours per week. Flexible options include: Four shorter days (ideal for school hours), or Three longer days between Tuesday and Friday About You: Minimum 4 years’ experience in a busy professional office (preferably financial services) Strong administration and customer service background Highly organised with exceptional attention to detail Ability to multitask and manage competing priorities Confident communicator with a polished, professional manner Experience within a CA or CPA firm highly regarded Impeccable references and a reliable work ethic Strong IT skills with strong knowledge of Microsoft Office (Word, Excel, Outlook) Ability to quickly adapt to new systems What’s On Offer: Above-award wages Genuine work–life balance Flexible part-time hours Supportive, established professional team Ideal for parents seeking school hour work or experienced administrators wanting lifestyle balanc Please note: This job is based in Australia therefore, only candidates who are permanent residents or citizens of Australia will be considered. 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