About the Role
We are seeking a proactive and highly organised Administrative Assistant to join our team. As the \"backbone\" of our office, you will handle a wide range of clerical and administrative duties to ensure our daily operations run smoothly. This is a versatile role perfect for a multi-tasker who enjoys a variety of tasks and providing high-level support to staff and clients.
Key Responsibilities
* Reception & Communication: Answer and direct phone calls, manage incoming/outgoing mail, and greet visitors with a professional demeanour.
* Document Management & Compliance: Draft, format, and proofread business correspondence, reports, and meeting minutes.
* Scheduling: Coordinate diaries, book meetings, and manage shift changes.
* Data & Records: Maintain accurate digital and physical filing systems, perform data entry, and update databases.
* Office Coordination: Monitor and order office supplies and ensure the common areas are presentable.
* Onboarding: Support new staff to onboard into the organization and maintain regulatory compliance.
Skills & Qualifications
* Experience: Proven experience in an administrative or office support role.
* IT Literacy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* Organisation: Exceptional time management skills with the ability to prioritise competing tasks in a fast-paced environment.
* Communication: Superior verbal and written communication skills with a customer-service focus.
* Attributes: High attention to detail, discretion with confidential information, and a \"can-do\" attitude.