Administration and Corporate Secretarial ManaAdministration and Corporate Secretarial Mana1 day ago Be among the first 25 applicantsDirect message the job poster from Factor1 Accountants & AdvisersReporting to the Group Operations Manager, this role will be responsible for overseeing and leading both our Corporate Secretarial and Administration teams (both onshore and offshore), ensuring the Firm adheres to legal and regulatory requirements as well as co-ordinates the Firm’s administrative functions to ensure smooth daily operations.Key ResponsibilitiesAdministrationMaintain accurate financial records and provide regular reports to practice ownersManage accounts receivable and payable, and implement debt prevention activitiesExpand the practice to increase profitability and meet community needsProviding high-level professional administrative support and assistance to ensure the efficient running of the Bairnsdale and Lakes Entrance officesCorporate SecretarialEnsuring Company complies with statutory and regulatory requirements and maintains a high standard of corporate governance at all timesAdvising directors on their duties and governance matters and ensuring board decisions are implementedEnsuring appropriate document management is implementedHelping to manage risks by maintaining accurate records and following proper proceduresTeam ManagementSupervise Corporate Secretarial and Administration teams (both onshore and offshore) to provide professional trustee and other financial services to clientsProactively conducts regular internal meetings to plan work and on-going projects and deadlines with the teamComplete employee performance evaluations and recommend appropriate career development plans and rewardsComplianceEnsuring proper levels of Compliance awareness among staff in the FirmTrain, coach and manage the Firm in fully complying with all process and proceduresSigns off on compliance reviews and monitor annual budgetGeneralIdentifying roadblocks and improve processes to clear the path such that work practices are continuously improvedPrioritising tasks and manage workflow expectations in line with business requirementsContinuously looks for ways to improve processes and proceduresDevelop and maintain practice policies and procedures.RequirementsPrevious experience in a corporate secretarial or similar role is essentialUnderstanding of Xero, Now Infinity or CAS 360 will be highly preferredHigh attention to detail and organisational skillsPrevious experience in a corporate office environmentProven ability to effectively communicate both verbally and in writingCollaborative approach with strong time management and prioritisation skills.Why Join Factor1?Equal Employment Opportunity Employer: all applicants are treated fairly and not discriminated against on any grounds as outlined in applicable equal opportunity law.Flexibility: Flexibility with regards to hybrid working arrangementsBenefits: Competitive annual package, rostered days off, and financial incentives to name a few!Professional Development: Opportunities for learning and growth while earningCohesive and supportive team environmentEmployee Assistance ProgramRegular team social eventsSeniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionInformation TechnologyIndustriesAccountingReferrals increase your chances of interviewing at Factor1 Accountants & Advisers by 2xSign in to set job alerts for “Corporate Secretary” roles.Melbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia A$95,000.00-A$115,000.00 3 weeks agoExecutive Assistant to General Manager Commercial & General Manager Store ProductivityMelbourne, Victoria, Australia 5 days agoExecutive Assistant, Tech (10 months contract, Bangkok based)Melbourne, Victoria, Australia 6 days agoExecutive Assistant to the Chief Marketing Officer & Chief Commercial OfficerMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 3 weeks agoExecutive Assistant to EGM Finance and Head of LegalBlackburn, Victoria, Australia 3 weeks agoLaverton North, Victoria, Australia 5 hours agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 weeks agoExecutive Assistant to General Manager Technology and General Manager DigitalMelbourne, Victoria, Australia 1 week agoHuman Resources Executive / Assistant Manager (Oceania) - 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