Administrative Support Specialist
We are seeking an experienced Administrative Support Specialist to support our busy team of consultants. As a key member of our administrative team, you will provide daily office operations and ensure the smooth running of the office.
1. Main Responsibilities:
2. Provide administrative support including daily office operations and ensuring the office runs smoothly
3. Run fortnightly payroll for the contracting team, create contracts for temporary workers, and assist with their onboarding to our payroll system
4. Support with the creation of proposal documentation, assisting with RFP processes, preparing documentation, and remaining in communication with clients and candidates
5. Event Management; assisting with acquiring venues, booking catering, advertising events, and the overall smooth running
6. Send placement information for invoicing to our accounts team
7. Make regular updates to our website (WordPress), edit, and design pages as needed
8. Assist consultants to manage the full recruitment process – shortlisting CVs, pre-screening candidates, job advert writing, coordinate interview schedules
9. Update and manage our CRM system
10. Social Media and Marketing management; publish content on our LinkedIn account and create any marketing assets needed
11. Facilitate the onboarding of new recruiters, setting up their workstations, and access to systems
12. Greet clients, visitors, and other external guests in a professional manner
13. Monitor and manage office supplies inventory. Order new supplies as needed and ensure cost-effectiveness
14. Oversee the management of virtual team assistant
15. Coordinate with building management on office maintenance, safety, and security