$111,643 to $121,045 (HEW Level 7) plus 17% employer's superannuation contribution and annual leave loading
FTC Until 31st December **** | Work with a strong collaborative AI team
Based at Macquarie University, Wallumattagal Campus, North Ryde
Macquarie University's AI Team is seeking a Senior Project Officer to provide operational, coordination, and delivery support across its program of AI initiatives.
This role offers an excellent opportunity to contribute to the University's AI transformation, supporting projects that design, implement, and embed generative AI solutions for staff and students.
You will report to the Head of AI and collaborate closely with senior members of the AI Team, academic and professional staff, students, and external partners.
You will play a key role in supporting the governance, administration, and adoption of innovative AI solutions that enhance learning, research, health, and operations.
In addition, you will help the team experiment with and apply AI tools to improve operational efficiency and support the University's broader digital transformation goals.
Key Accountabilities
Provide administrative and coordination support to the AI leadership team
Coordinate workshops, training sessions, pilots, and demonstrations with staff and students
Manage and monitor the AI Team's communication channels (Teams, inbox), ensuring timely and professional responses
Support data collection, reporting, and tracking of adoption, success and usage metrics for AI tools and pilots
Assist with the preparation of reports, presentations, dashboards, and executive communications on AI progress and impact
Support procurement processes, vendor management, and contract tracking for AI tools and licenses
Provide administrative support for the purchase and delivery of IT equipment, supplies, and services (including catering), ensuring compliance with University policies and procedures
Schedule and coordinate meetings between team members, suppliers, and other stakeholders to ensure effective collaboration
Explore and apply AI tools to improve operational efficiency within the AI Team
Capture meeting minutes for AI governance forums and project updates
Build and maintain collaborative relationships with key internal and external stakeholders across the University
Assist with project delivery activities, including user support and preparation of training or guidance materials
Comply with relevant EEO and WHS regulations
Perform any other duties as required and appropriate for the role
About You
You are a proactive individual with strong organisational and project coordination skills, who is interested in enterprise AI and emerging technologies.
You have experience supporting multiple projects in a complex environment, and are confident managing competing priorities.
You will also bring excellent stakeholder engagement and communication skills, enabling you to work effectively with a wide range of staff including professional and academic leaders, IT colleagues, students, and vendors.
Selection Criteria
Minimum 2 years' experience in a similar role (or equivalent)
Demonstrated ability to coordinate information and activities in a complex program or portfolio environment
Experience in project coordination or project officer roles within digital transformation or technology environments
Strong written and verbal communication skills, particularly in drafting project documentation, reports and briefing materials
Strong organisational and time management skills, with the ability to prioritise and meet competing deadlines
Understanding of project management fundamentals in a complex organisation
Demonstrated ability to manage multiple stakeholders, support project delivery, and coordinate across cross-functional team
Proficiency in Excel and the MS Office Suite, with experience preparing agendas, minutes, reports, and presentations
Regular and confident user of AI tools (e.g. ChatGPT, custom GPTs, prompt templates) in personal or professional contexts
Demonstrated ability to collect and interpret data to inform reporting and decision-making
Familiarity with AI/technology projects or a strong interest in AI transformation
Knowledge of AI concepts such as generative AI, ethical use, and data governance (desirable)
Experience with project management tools (desirable)
About Us
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives.
Celebrating its 60th year in ****, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry.
Institutionally we strive for the extraordinary by challenging convention and embracing different views.
Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.
Why work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre.
Not only are we close, take a look at our benefits on offer:
17% Superannuation
Subsidised onsite parking options
Flexible working options
Training and professional development
Onsite childcare facilities
Discounted health insurance (Medibank)
Onsite vacation care
Employee Assistance Program
Subsidised membership at the Sport & Aquatic Centre
Onsite GP, imaging & physio clinics
To Apply
To be considered for this position, please apply online and attach your resume along with a separate cover letter addressing the selection criteria above.
Please note this position requires a criminal record check.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.
To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work.
We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community.
Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible WorkAt Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.
See how we lead in flexible work to enable an outcome focused and inclusive workplace.
To learn more about our culture and hiring process, visit our Jobs at Macquarie page