HUMAN
RESOURCES Winton Shire Council
Position Description
Facilities Officer
Applications Close:
8:00am on Friday 17 October 2025
PD: Facilities Officer Do cument No WU10261
Page 1 of 8 Version: 2.0
Published: June 2024
HUMAN
RESOURCES Winton Shire Council
Position Title
Facilities Officer
Position Number
WU10261
Department
Works & Utilities
Classification
Level 5, Queensland Local Government Industry (Stream A) Award 2017 and
Winton Shire Council Enterprise Bargain Agreement 2023 as varied ($90,
$93,204.28 per annum).
Terms of Employment
Permanent Full -Time
.
Supporting documents
Employee Code of Conduct
Workplace Health & Safety Responsibilities
Winton Shire Council Drug and Alcohol Policy
PD: Facilities Officer Do cument No WU10261
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HUMAN
RESOURCES Winton Shire Council
Organisational environment
Winton Shire Council's Mission Statement is:
"Through meaningful engagement, implement a range of strategies that cater to people from
all walks of life, our community needs and aim to enrich our lifestyle and preserve our
heritage".
Winton Shire Council's Vision is:
"To grow our community and explore exciting, new and innovative opportunities which will
retain existing and attract new people with whom we can share our unique lifestyle and rich
heritage".
Winton Shire Council's Corporate Values are:
Accountability:
The ethical concept associated with responsibility, enforcement, blameworthiness,
transparent process, liability, and other terms associated with being answerable for the trust
that is bestowed by those whom we serve.
Effectiveness:
The idea of carrying out a program or process that is entirely adequate to accomplish the
purpose that has been identified as a goal or aspiration.
Efficiency:
The concept that in the process of pursuing or effecting any program, procedures, or task
where all wastage is minimised.
Sustainability:
Is the capacity to maintain a certain process or state indefinitely? When applied in an
economic context, a business is sustainable if it has accepted its practices for the use of
renewable resources and is accountable for the environmental impact of its activities.
Meaningful Community Engagement:
Encompasses the principle of seeking the views and opinions of the Community. This is to
be through an effective committee system and public consultation process as part of
Council's decision making methodology.
Good Governance:
This describes the process of decision-making and the process by which decisions are
implemented (or not implemented), hereby, public institutions conduct public affairs, manage
public resources, and guarantee the realisation of human rights. Good governance
accomplishes this in a manner essentially free of abuse and corruption and with due regard
for the rule of law.
Ethical and Legal Behaviour:
Ethical behaviour is characterised by honesty, fairness, and equity in all interpersonal
relationships. Ethical behaviour respects the dignity, diversity and rights of individuals and
groups of people. When coupled with legal behaviours there is an expectation that there will
be a penalty for conduct that breaches any law statute or regulation.
PD: Facilities Officer Do cument No WU10261
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RESOURCES Winton Shire Council
Organisational relationships
Reports to:
Director of Works
Supervision of:
No supervision applicable
Internal Liaisons
CEO, Senior Leadership Team, Council Staff as required.
External liaisons
Winton Shire Community at large, contractors, State Government, other local government
and consultants.
Position objectives
The position of Facilities Officer is responsible for planning, directing and overseeing building
operations, services, maintenance and housing tenancy including advice to other areas of
Council, in relation to improving efficiency in all areas of this portfolio.
Organisational commitment
Corporate
All Local Government employees are required to comply with relevant Acts and regulations,
Council's policies and procedures as amended from time to time.
Confidentiality and improper use of information
All Council documents and information are treated with complete confidentiality. Information
gained during employment with Local Government must not be used to gain advantage, or to
cause detriment to the Local Government.
Continuous quality improvement
All employees are encouraged to embrace the concept of Continuous Quality Improvement
(CQI) within the workplace. This will encourage creativity and innovation and identify and
implement improved ways of doing things through this structured process.
Workplace Health and Safety
All employees have a duty under the Workplace Health and Safety Act 2011 Section 28.
Workers and any other person includes Council employees as well as contractors, sub-
contractions, labour hire workers, trainees, apprentices, work experience students,
volunteers and visitors. Workers and any "Other Person" who enters Council workplace must
apply the WHS Duty of reasonable care.
Reasonable care
This includes:
Taking reasonable care for his or her own health and safety
PD: Facilities Officer Do cument No WU10261
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RESOURCES Winton Shire Council
Taking reasonable care that his or her acts or omissions do not adversely affect the
health and safety of other persons
Complying, so far as the worker is reasonably able, with any reasonable instruction
that is given by an authorised officer of Council to allow the person to comply with a
WHS requirement
Cooperating with any reasonable policy or procedure of Council relating to health or
safety at the workplace
Worker Responsibilities include:
1. Attending and participating in pre-start meetings as required, to identify any potential
WHS issues and implementing control options to eliminate or minimise any risks
before commencing work.
1. Inspecting plant and equipment before using it to ensure that it is safe for use.
2. Reporting any defective or damaged plant, tools and equipment to the Supervisor as
required.
1. Taking personal responsibility for the safety of themselves and others that may be
affected by work conducted by themselves as a worker of Council.
1. Complying with any Policies or Procedures and complying with any work directions
and/or instructions that are provided.
1. Monitoring and assessing WHS hazards and risks while conducting any work, and
reporting any issues to the relevant supervisor as required.
1. Consulting with the supervisor and WHS Safety Representative for their designated
work group on any safety issues as required.
1. Monitoring the safety conduct if co-workers including Contractors and reporting any
concerns immediately to the contractor or the Supervisor.
1. Stopping work and notifying the Supervisor if there is imminent risk of injury.
Qualifications/Licences/Tickets required
Mandatory
Construction white card
Ability to operator a motor vehicle under a "C" Class manual Licence.
Computer skills using MS Office suite
Desirable
Qualification relevant to facility management or construction project management,
together with relevant experience and proven expertise.
Working knowledge of Queensland Building Codes and Regulations, Australian
Standards, OH& S legislation.
Additional requirements and working conditions
The following requirements and working conditions will be necessary in this role:
The Council Employee Code of Conduct applies to this position;
Travel within the shire area will be required for this position.
PD: Facilities Officer Do cument No WU10261
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RESOURCES Winton Shire Council
Statement of key responsibilities and duties
Coordination of day-to-day maintenance and repairs (such as broken door
handles or lights)
Maintaining defect register for buildings.
Liaise with the appropriate Council engaged Real Estate staff to ensure the
smooth operation of maintenance and repairs for Council owned housing.
Develop levels of Service Agreements for Council facilities in conjunction with the
Manager of Works and relevant governance staff.
Develop various facility related policies, procedures and work instructions as
required.
Manage annual contracts for Pest Control, Floor Cleaning, HVAC maintenance
etc.
Work in conjunction with the Manager of Works on high level insurance for
existing and new Council facilities including keeping a record of Certificates of
currency.
Manage the process of Insurance claims for Council facilities.
Adapt and maintain efficiencies in recording and costings relating to utilities, cost
savings on ecofriendly and sustainable management practices across Council
initiatives.
In conjunction with other key personnel adapt a Key Control System/ Registry.
Develop and manage a range of systems to increase Council security across all
sites including door locks, cameras, security systems and panic buttons.
Council may require the employees to undertake other roles for which they are
qualified and capable of performing within a level five position.
Key selection criteria
The applicant's suitability for this role will be assessed against the following competencies:
Selection Criteria 1
Demonstrated ability and experience in all facets of facilities management (preferable in a
Local Government environment) and be fully conversant in the requirements of the relevant
legislation and standards.
Selection Criteria 2
Previous management and knowledge, qualifications and/or experience within a facilities
role covering projects and hit the ground running problem solving abilities.
Selection Criteria 3
Demonstrated ability to work effectively within a team environment, establish work priorities
and meet deadlines including a sound understanding and commitment to Equal Opportunity
and Workplace, Health and Safety principles and practices.
Selection Criteria 4
Well-developed communication skills, both written and verbal with a proven ability to
communicate effectively and tactfully in sometimes very sensitive situations as well as a high
degree of knowledge of computer programs.
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HUMAN
RESOURCES Winton Shire Council
Other relevant information
The selected applicant will be subject to a criminal history check – undertaken and paid
for by Council.
This position will be subject to a minimum probationary period of three (3) months. The
applicant's employment will undergo a review at the end of the probationary period and a
recommendation will be made to the Chief Executive Officer regarding permanent
employment in the position.
The selected applicant may be required to provide Winton Shire Council with a recent
photograph of the person, at the time of the person's induction, for the purpose of
creating a Winton Shire Council Employee Identity Card. Under (s138A) of the
Queensland Local Government Act 2009 the employee has a legal obligation to hand
any such identity card/s back to the employer within twenty-one days of termination of
employment, unless the employee has a reasonable excuse.
In the event of organisational change or restructure, Council may require employees to
undertake other roles for which they are qualified and capable of performing.
Authorisation
(This section to be completed with the successful applicant upon completion of the
recruitment process)
By signing this authorisation, the successful applicant acknowledges that they have read this
Position Description and understand the responsibilities associated with the position.
I,
accept the position of Facilities Officer with the Winton Shire Council and the details as
outlined in the Position Description.
I have been given an opportunity to ask questions about the contents and I understand the
terms and conditions outlined in this document.
Signature: Date
Recruitment process
Candidates should lodge their applications in accordance with the directions outlined in
"How to Apply for the Position" below.
How to apply for the position
We invite you to lodge a formal application which MUST include a:
* Resume,
* Cover letter, and
PD: Facilities Officer Do cument No WU10261
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HUMAN
RESOURCES Winton Shire Council
* Response to the Selection Criteria
Completed applications are to be forwarded to:
Shortlisting and interviews
The Shortlisting of all applicants will be undertaken by a Selection Panel within five (5)
working days following the closing date for applications. Interviews may be conducted
face to face, or via video-conferencing or tele-conferencing, depending on the location of
candidates and the technology available at the time.
Further information
For further information in relation to this position please contact Winton Shire Council, on
PD: Facilities Officer Do cument No WU10261
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