Job description
Agency Department of Education and Training Work unit Inclusion and Engagement Services
Job title Senior Executive Consultant Designation Administrative Officer 6
Job type Full time Duration Fixed from 31/01/2026 for 12 months
Salary $96,620 - $107,721 Location Darwin
Position number 42018 RTF Closing 16/11/2025
Contact officer Chloe Gage-Pearson on or
About the agency
Apply online
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
The position is the first point of contact for all correspondence/briefings for the Engagement and Partnerships division and is part of a
high performing team providing high quality executive support to the Executive Director.
Context statement
The position is responsible for monitoring, coordinating and reviewing all internal and ministerial correspondence/briefings for the division.
The position provides high level advice, ensuring quality, timely and accurate responses, as well as appropriate consideration of the broader
departmental context. The position provides support to the Assistant Director, Organisational Effectiveness and works with the Executive
Assistant and Assistant Director, Business Operations, to work in a fast-paced team with frequently changing deadlines and priorities. The
position requires attention to detail a well as high interpersonal skills to support strong partnerships with a wide range of internal and
external stakeholders. It requires a person who is experienced, mature, calm, well organised, flexible, and able to work under pressure.
The successful candidate will look for continuous improvement opportunities and ways to innovate and improve the tracking of
correspondence and associated work processes.
Key duties and responsibilities
1. Provide a full and confidential range of executive support services to the Executive Director to ensure a professional, consistent and
efficient approach to the management of correspondence/briefings at all times.
2. Provide the Executive Director with high level secretarial and administrative support including managing, compiling and distributing
meeting agendas and papers, by providing high quality timely advice and effective liaison.
3. Liaise effectively and discreetly with all levels of staff within the department and external agencies, including managing and advising
on the input from across multiple sources.
4. Manage the timeliness of information, deliver and promote continuous improvement in the quality of correspondence/ briefings and
secretarial practices and procedures through departmental capacity building and development.
1. Carry out projects, research tasks and provide other assistance to the Executive Director, Youth, Engagement and Partnerships and
Assistant Director, Organisational Effectiveness as required, including reporting requirements, as well as support the preparation of
high-quality correspondence/ briefings, responses and communication materials.
1. Work collaboratively within and across multiple executive support teams.
Selection criteria
Essential
1. Proven effective administrative and secretarial skills at the executive level, including attention to detail and the ability to be discreet,
maintain confidentiality, think strategically and discern sensitive issues.
1. Demonstrated initiative, proactivity and organisational skills of a high order including an ability to anticipate, work under pressure,
independently and flexibly to complete competing tasks within required timeframes.
1. Demonstrated knowledge relating to the preparation of high-level papers, including ministerial and departmental
correspondence/briefings, reports, submissions and communication materials, including presentations and speeches.
1. Proven ability to efficiently and accurately utilise various systems to produce reports and correspondence, including demonstrated
high level skills in drafting, proof reading, editing documents and collating information.
1. Ability to effectively work across teams to achieve objectives, including to lead capacity building across executive support and
administrative teams.
1. High level ability to build and sustain positive relationships with executives, key stakeholders, including people from diverse cultures
and backgrounds and an ability to respond to changes in executive/stakeholder needs and expectations.
Desirable
1. Demonstrated knowledge of the machinery of government as well as the strategic priorities of the department.