Beaumont&Beaumont are seeking applications to fill various APS4 equivalent Executive Assistant positions in a major Commonwealth Government Department in Canberra. The primary focus of the APS4 Executive Assistant role is to provide high-level support by undertaking moderately complex administrative activities and tasks for the Branch Manager (SES Band 1).
This role is an in-office, full-time opportunity, with a competitive salary, 15.4% superannuation, and access to leave entitlements.
Benefits
* Full-time opportunity.
* Work-life balance with regular office hours.
* Competitive salary with 15.4% superannuation and access to leave entitlements.
* Ability to accrue 7.5 hours flex, plus potential for overtime.
* Good internal well-being structures to support staff.
* Highly professional workplace with training provided.
Skills and Experience:
* Possesses strong organisation and problem solving skills, with the ability to plan and manage your workload, select methods that resolve issues as they arise, or seek guidance when required
* Has attention to detail, with the ability to take responsibility for accurate completion of work
* Has the ability to multitask, as well as adjust easily to changing work demands and circumstances
* Possesses excellent communication skills, both oral and written
* Has sound judgement, integrity and discretion, including the ability to maintain confidentiality and privacy
* Works well independently and as part of a team
* Is proficient with Microsoft software packages.
Duties:
* Manage the Branch Manager's diary, phone, in-tray and email
* Prepare routine correspondence, briefs and coordination papers
* Provide travel, accommodation and financial acquittal services
* Coordinate administrative tasks such as stationery orders, phone lists, property and accommodation related requests
* Continuous improvement of the Branch Manager's office performance through the use of efficient and practical administration processes and systems
* Manage regular branch-wide internal reporting and meetings
* Assign and collate briefs such as senate estimates briefings and coordinate document
* Management via the Parliamentary Document Management System (PDMS)
* Provide secretariat duties for branch meetings.
Experience as an Executive Assistant is not required, but the role is best suited to candidates who are customer focused, enjoy dealing with people and are good at managing multiple tasks and solving problems.
To be eligible for this role you must be willing and able to obtain a Baseline Security Clearance with the Australian Government Vetting Agency, or have an existing or recently inactive clearance of that level. As such, you must be an Australian citizen to obtain that clearance.
For a discreet conversation about this role, please contact the Labour Hire team on 02 6126 4*** or email ***********@beaumontandbeaumont.com.au, citing reference number 5903. To apply, please submit your CV in Microsoft Word format via Seek.