About the Role Executive Assistants are responsible for executive and divisional administrative support functions to support the effective delivery of department objectives in a way that aligns with DE's Values. The role and responsibilities of the Executive Assistant will include: * provide a suite of quality administration support, including email management for the Executive Director of the Senior Secondary Pathways Reform Division * support in the coordination of incoming and outgoing work and provide quality assurance of briefings meeting papers, correspondence and other key documents, including an awareness of Teams Online sites for records management * manage local corporate service functions (invoicing, purchasing, staffing requests, records management and induction support, network and security access and IT equipment requests for new starters and contractors, asset and facilities matters) and liaising with corporate service experts as required * coordinate travel accommodation and flights via CTM (including obtaining quote for approval, making booking and onforwarding invoices for processing). * liaise with the offices of the Ministers, the Secretary, Deputy Secretaries, other and key internal stakeholders * identify the needs of the Executive Director of the Senior Secondary Pathways Reform Division and wider Division, and support new processes to meet demands * build and maintain positive and professional stakeholder relationships and contribute to a divisional culture based on DE's values. * calendar management including:- meeting set up/reschedules- meeting room bookings- event and meeting coordination as required Work type Fixed Term – Full Time till 30 June 2027 Location 200 Victoria Parade, East Melbourne AttributesDemonstrates flexibility and adaptability, working collaboratively across teams to achieve shared outcomes. Builds strong relationships with stakeholders to understand issues and deliver practical solutions. Takes a future-focused approach, integrating improved ways of working and relevant technologies. Applies sound business judgement, understanding operational and cost impacts. Uses critical thinking to resolve issues and communicates clearly, managing challenging conversations with professionalism and empathy. Desirable Qualifications and Experience * Experience in a government environment is desirable How to Apply Applicants are required to submit a CV and cover letter (max. 2 pages for cover letter) which summarises their skills, relevant experience and suitability to the role. About the Department The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres. About the Division An exciting opportunity exists to join new Strategy and Secondary School Reform Group in a key role supporting the Executive Director of the Senior Secondary Pathways Reform Division. The Division was established to lead a generational reform agenda in response to the 2020 Review into Vocational and Applied Learning Pathways in Senior Secondary Schooling. These reforms will collectively support all Victorian secondary students to pursue high-quality and valued vocational pathways aligned to their strengths and interests and to finish schooling with the skills and capabilities they need for success in further education, training, work, and life. Further Information For more details regarding this position please see attached position description for the capabilities to address in application. The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au. For further information pertaining to the role, please contact Natalie Garcia de Heer via email at Natalie.GarciadeHeer@education.vic.gov.au Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements. Applications close 11:59pm on 31st of December 2025