Office Administrator page is loaded## Office Administratorlocations: Sydneytime type: Full timeposted on: Posted Todaytime left to apply: End Date: April 26, 2026 (17 days left to apply)job requisition id: JR36276### Job TitleOffice Administrator### Job DescriptionEffective April 1, 2026, Toyota Automated Logistics brings together Bastian Solutions, Vanderlande's warehousing business, and viastore under one unified brand. During this transition phase, parts of our recruitment activities and communication may still be conducted via legacy company systems and email domains. **Job Posting Title:**Office Administrator**At a glance:**We're looking for a proactive and organised team player to support our Office Manager in our North Sydney office. This is a hands-on role supporting the day-to-day running of a busy office of around 50 colleagues, while also assisting with administrative and financial tracking tasks.Your flexibility, initiative, and willingness to grow with the role will be highly valued as you become a key part of our office operations.**Your Impact:*** Act as the first point of contact for internal and external enquiries, managing visitors, phone calls, Australia Post mail and the shared info.au inbox* Support cross‐functional stakeholders across APAC and Europe, working effectively across time zones* Serve as 2IC to the Office Manager / Executive Assistant, coordinating office supplies, services and vendor relationships* Assist with onboarding and offboarding, partnering with Talent Acquisition, HR and IT to ensure smooth setup and return of equipment and access* Maintain accurate asset registers for both offices and support vendor account management* Manage telecom accounts for approximately 150 associates and coordinate travel support for local and international staff* Reconcile corporate credit card expenses and support accurate cost‐centre allocation to maintain strong financial controls***** Ability to work independently and manage priorities effectively in a hybrid office support role* Strong organisational skills with great attention to detail* A positive, proactive, and can‐do attitude* Willingness to learn new systems and processes, with confidence using Excel and everyday technology* Previous experience in administration, scheduling, invoicing, or a similar role is beneficial* Enthusiastic newcomers to office administration with a strong interest in learning and growing on the job are also encouraged to apply* Able to balance professionalism with a sense of fun at work**What you can look forward to:*** Permanent, full-time position based in North Sydney* Flexible working hours, with the option to work from home once fully trained* Supportive, friendly, and collaborative team culture that values inclusionWe look forward to your application. No cover letter is required, just send us your CV and relevant qualifications.Please contact me on nada.vidakovic@eu.toyota-al.com **Who we are:** At Toyota Automated Logistics, you actively shape the future of intelligent intralogistics. As part of Toyota Industries Corporation (TICO), we are a global partner for integrated warehouse automation solutions. Founded in April 2026, we bring together the strengths of Bastian Solutions, viastore, and Vanderlande's warehousing business under one unified brand.Together, we develop scalable automation systems, intelligent software, and end‐to‐end services across the entire lifecycle for customers around the world. Our ambition is clear: to set industry benchmarks and actively shape the future of intralogistics. **Diversity & Inclusion:** At Toyota Automated Logistics, we believe diversity makes us stronger. We are committed to equal opportunities and an inclusive work environment, and base our hiring decisions on qualifications, potential, and motivation. Support or adjustments during the application process are available upon request.**Aspire. Grow. Achieve.** ***Together***Are you looking to develop your career and satisfy your ambitions at a company where you can **aspire** to new heights, enjoy personal **growth** and thrive on **achievement**environment. We are the global market leader for future-proof logistic process automation at airports – from London Heathrow to Singapore Changi – and in the parcel market for leading players such as UPS and FedEx. Furthermore, we are also a leading supplier of solutions for warehousing giants, including Walmart, which seamlessly integrate innovative systems, intelligent software, and life-cycle services.If you **aspire** to a position of responsibility and want to make a difference by facilitating the delivery of what matters most to consumers, passengers, and businesses, the next step on your path to global opportunities is to join Vanderlande. As part of our network and unique culture of freedom and flexibility, you will be able to express yourself and become connected to our dedicated people, building strong relationships and rising to the challenge of industry-leading projects.You will **grow**, take ownership and make every day better as you continue on the road to success with your spirit of adventure – and fulfill your ambitions for personal development through our Academy. Vanderlande will give you the necessary knowledge, tools, and support so that ***together*** we have the confidence and ability to exceed our customers' expectations in over 100 countries.To **achieve** our collective goals, you will seize the initiative and have a hands-on role working in a positive environment to deliver tangible, state-of-the-art products and improve the competitiveness of our highly visible customers. As an integral part of our team, you will have the enthusiasm and be driven to reach our destination before your next journey with Vanderlande begins...So, if you would like to join a profitable and growing company that will enable you to reach your goals and focus on your future, please get in touch with us.#J-18808-Ljbffr