Company Description
Ericom is Australia's leading provider of advanced technology solutions, dedicated to enabling secure, agile, and human-centric experiences for businesses. With over 30 years of expertise, we specialize in delivering tailored solutions across Unified Communications, Managed Networks, Digital Health, Connected Workspaces, and more. We prioritize seamless integration to reduce risks and unlock growth potential for our clients. Trusted by major government organizations and essential-service providers, Ericom commits to empowering businesses with innovative, reliable technologies designed for the fast-paced, modern world.
Role Description
The Senior Accounts Payable & Procurement Officer is responsible for the end-to-end management of accounts payable and procurement activities. The role ensures timely, accurate, and compliant processing of supplier invoices and purchases, while maintaining strong internal controls, supplier relationships, and data integrity within finance systems.
This position plays a key role in supporting operational teams, ensuring compliance with Australian taxation requirements, and driving continuous improvement across AP and procurement processes while exercising professional judgement within delegated authority.
Role Specific Duties and Responsibility
o
Accounts Payable
* Own the full accounts payable cycle for assigned suppliers or entities.
* Manage end‑to‑end accounts payable processing, including invoice receipt, validation, coding, approval workflows, and payment runs.
* Review invoice coding, approvals, and GST treatment for accuracy and compliance.
* Ensure invoices are accurately coded to the correct customer, department, project, or service in line with Ericom's financial structure.
* Perform supplier statement reconciliations and follow up outstanding items.
* Resolve invoice discrepancies, credit notes, and supplier queries in a timely and professional manner.
* Monitor AP ageing and prioritise and schedule payments in line with cash flow guidance and supplier terms.
* Support month‑end close activities, including AP cut-off, accruals, and balance reconciliations.
* Support BAS preparation by ensuring completeness and accuracy of AP and GST data.
o Procurement and Purchasing
* Manage end-to-end procurement administration for assigned vendors or categories.
* Raise, manage, and track purchase orders in accordance with Ericom's procurement and delegation of authority policies.
* Review and validate procurement requests for policy compliance and completeness.
* Ensure purchases are appropriately authorised and supported by approved budgets or contracts.
* Support supplier onboarding, including collection and verification of ABNs, banking details, insurance, and compliance documentation.
* Liaise with stakeholders on non-standard or complex procurement requirements.
* Maintain accurate procurement records, pricing, and supporting documentation.
* Maintain accurate and up‑to‑date supplier records in finance and operational systems.
* Monitor outstanding purchase orders and manage supplier delivery issues.
* Support supplier performance and pricing reviews.
o Compliance, Controls & Improvement
* Act as a control gatekeeper for accounts payable and procurement activities.
* Ensure consistent application of delegated authority and approval frameworks.
* Maintain consistently high data quality across finance and operational systems.
* Ensure compliance with internal controls and taxation and audit requirements.
* Assist with internal and external audit queries relating to AP and procurement.
* Identify control gaps, compliance risks, and process inefficiencies.
* Recommend and implement process and system improvements.
* Contribute to documentation of procedures, workflows, and training materials.
o Reporting & Leadership
* Own AP and procurement reporting including ageing and outstanding POs.
* Build and maintain strong working relationships with internal stakeholders across the business.
* Analyse trends and proactively resolve recurring issues.
* Provide guidance and informal mentoring to junior staff.
* Support onboarding and training of new team members.
Performance Indicators
* Accuracy and timeliness of AP processing.
* Invoices paid within agreed supplier terms.
* Reduction in AP errors and supplier disputes.
* Procurement compliance and PO accuracy.
* Implementation of process improvements.
Knowledge, Experience and Qualifications
Essential:
* Minimum 3 years' experience in accounts payable, with demonstrated senior or end-to-end process ownership responsibilities.
* Experience working in a purchase order–based environment.
* Strong understanding of GST, AP compliance, and supplier management.
* High level of accuracy and attention to detail with strong reconciliation skills.
* Strong critical thinking skills.
* Ability to manage competing priorities and meet deadlines.
* Excellent communication and stakeholder management skills.
* Proficiency in accounting and CRM systems and Microsoft Excel.
* Willingness to learn new technologies and adopt automations.
Desirable:
* Experience in procurement or purchasing support roles.
* Exposure to external audit processes and internal controls.
* Experience in a medium to large organisation.
* Knowledge of NSW or Australian procurement best practices.
* Experience in continuous improvement initiatives within the Finance function.
* Certificate IV or Diploma in Accounting, Finance, or Business (or equivalent experience).
Personal Attributes:
* Highly organised, detail-oriented, and methodical.
* Proactive and solutions focused.
* Professional and confident communicator.
* Able to work independently while contributing effectively to a team.
* Committed to continuous improvement and compliance.
* Innovative, reliable, and accountable.