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About The Role
We're looking for a motivated and detail-oriented Administration Coordinator to join the Medical Education Unit, with a dedicated focus on the RACP-accredited Basic Physician Training program.
* Location: Footscray & Sunshine Hospital
* Employment Type: Ongoing, Full Time
* Salary: Grade 3
About The Role
We're looking for a motivated and detail-oriented Administration Coordinator to join the Medical Education Unit, with a dedicated focus on the RACP-accredited Basic Physician Training program.
This role is ideal for someone who thrives in a fast-paced environment, values collaboration with clinicians and educators, and enjoys managing complex data, logistics, and communication across multiple sites.
Key Responsibilities
* Coordinate schedules, rosters, and training documentation for BPT trainees
* Maintain trainee progress records in line with RACP requirements
* Assist with exam preparation support, term audits, and education planning
* Support trainee feedback and accreditation processes
* Liaise with Directors of Physician Education, supervisors, and Medical Workforce
* Ensure accurate communication and smooth operations across physician training teams
About You
* Proven admin or coordination experience in healthcare or education
* High-level skills in Excel, Word, and database or record-keeping systems
* Attention to detail and ability to manage deadlines and competing priorities
* Strong communication and stakeholder liaison skills
* Understanding of postgraduate medical training pathways (desirable)
* A proactive, reliable, and professional approach to teamwork
Position Description
About Western Health
Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne's western suburbs.
With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.
We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include
oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology.
We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia's most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.
Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women's prison located in Ravenhall.
Why join us?
Compensation And Benefits
* Competitive salary packages aligned with market standards.
* Health and wellbeing programs, including flexible work arrangements.
* Scholarships and grants to support your continuous learning journey.
Learning and development opportunities
* Access the Western Health Learning Academy (WHA) for personalised learning pathways.
* Professional growth programs, including postgraduate studies and clinical education.
* Mentorship and career support.
Community impact and inclusion
* Make a meaningful difference in patients' lives through compassionate care.
* Join a workforce that champions diversity and inclusion.
* Engage in community wellbeing initiatives and groundbreaking healthcare research.
Organisational culture and environment
* Thrive in a collaborative, compassionate and innovative team environment.
* Be part of a culture that celebrates continuous improvement and excellence in healthcare.
Ready to make an impact?
Simply click on the "apply" button and follow the prompts.
If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.
Closing date: 11:59pm on 19 August 2025.
Enquiries: For further information about this role, contact James Gome (Director - Physical Education) via email .
Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.
Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.
All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).
Western Health does not accept unsolicited resumes/applications from recruitment agencies.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Hospitals and Health Care
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