Are you the person who instinctively notices what needs to be done before anyone says a word? Who takes pride in being super organised & relied upon?
23rd February, 2026
The Opportunity:
At BespokeHR, administration isn't back-office support. It's operational excellence in action.
We're looking for an experienced Administration & Event Coordinator who operates with autonomy, anticipates needs and consistently delivers high standards within a fast-paced professional services environment.
You will work closely with the Managing Director and wider team to ensure:
* Our office is polished, organised and client ready.
* Training programs and events run flawlessly.
* Recruitment and HR projects are professionally supported.
* Team culture initiatives are thoughtful and energising.
* Marketing and podcast logistics run smoothly behind the scenes.
You will be trusted. You will be relied upon. You will be expected to think ahead.
You will also contribute approximately to 10 billable hours per week in client centred project deliverables.
This is an excellent role that will keep you busy, keep you thinking, all within a truly fantastic and supportive working environment.
Key Responsibilities:
Office & Facilities
* Maintain a professional, welcoming office environment.
* Coordinate meetings, supplies, travel and vendor relationships.
* Liaise with building management and external providers.
* Support reception and ensure meeting rooms are always client ready.
Training & Events
* Manage public training events through booking systems.
* Coordinate venues, catering, materials and technology.
* Support facilitators during sessions.
* Manage participant communications and post-event follow-up.
* Coordinate client and internal events.
Recruitment, HR & Culture
* Prepare interview packs and candidate documentation.
* Support onboarding, offboarding and HR projects.
* Coordinate team celebrations and recognition initiatives.
Marketing Support
* Coordinate podcast guest logistics.
* Assist with CRM updates and Canva materials.
What Success Looks Like:
* The office runs without friction.
* Leaders never need to double-check arrangements.
* Events feel polished, professional and effortless.
* Administrative work is delivered accurately, proactively and with the polish expected in a premium client environment.
* You identify and implement improvements each quarter.
* You operate with professionalism, ownership and a continuous improvement mindset.
About BespokeHR:
For 15+ years, BespokeHR has partnered with growing businesses to elevate performance through Recruitment, HR, Organisation Development and Training. We are a close-knit team of eight, united by an unwavering commitment to delivering high-quality client experiences.
About You:
You are highly organised, commercially aware and calm under pressure. You understand the impact your role has on revenue, client experience and brand reputation. You thrive in a values-driven environment and genuinely align with how we operate and our BespokeHR three organisational values:
* People First - You care about the experience of clients, candidates and colleagues, and bring professionalism and warmth to every interaction.
* We Deliver - You follow through, meet deadlines and take ownership of outcomes.
* We Create Better Ways - You look for smarter, more efficient approaches and proactively suggest improvements.
You bring:
* Proven experience (3+ years preferred) in a similar Office Administration, Coordination or Event role, ideally within a professional services environment.
* Strong organisational and time management skills.
* Excellent written and verbal communication.
* High attention to detail.
* Confidence with Microsoft Office and CRM systems (Zoho desirable).
* Experience with Canva or marketing support (advantageous).
A qualification in Administration, HR or Event Management is desirable. Most importantly, you take pride in delivering quality work and enjoy being a trusted, dependable part of a high-performing team.
Why Join BespokeHR?
* Be part of a growing, high-performing, values-driven business.
* Work closely with senior leaders.
* Regular Friday work-from-home option (where operationally feasible).
* Gain exposure across HR, Recruitment, Training and Marketing.
* Play a central role in shaping both client and team experience.
* Join a workplace that genuinely values people.
If you are motivated by accountability, pride in execution and being the person others depend on — we'd love to hear from you.
Keen to Apply?
Submit your resume and a short cover letter (in one document) outlining:
* Why this role excites you.
* An example of an event or project you've successfully coordinated.
* How you stay organised when managing competing priorities.
Join BespokeHR and help us create better workplaces, one seamless experience at a time. If you'd like to learn more or discuss how your experience could be a match, please don't hesitate to reach out to Selina on 0435 843 155.
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