As an Administrative Officer you will deliver efficient and effective administrative and clerical support for the centre and support the centre's day-to-day operations. This position is required to work as part of an overall administration support team for the centre.
* Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
* Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
* Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers
* Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency
* Manage mail and mail register
* Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies
* Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation
* Perform opening and closing procedure
* Conduct banking as required
* Maintain filing and recording system ensuring the confidentiality of all documentation handled
* Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies
* Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
* Undertake archiving of files and records in accordance with legislative requirements
Applications to remain current for 12 months.
Occupational group
Administration