Job Title: Administrative Assistant - Office Support
We are seeking a highly organized and energetic individual to join our administration team as an Administrative Assistant - Office Support. As an integral part of our office operations, you will be responsible for ensuring the smooth day-to-day functioning of our premises.
Key Responsibilities:
* Assist in the daily running of the office, including reception duties, mail, couriers, deliveries, picking up supplies and catering orders.
* E nsure all public areas of the office are presentable and tidy throughout the day, including kitchen area and meeting rooms.
* Coordinate events and activities for the office, including client meetings and industry events.
* Assist with entering expenses and credit card reconciliation.
* Assist with office health and safety management, including visitor sign in, office safety checks, maintaining safety equipment (i.e., fire extinguishers) and office vehicle maintenance.
* Assist project managers in drafting proposals and tenders including compiling, reviewing, formatting and submission of documents.
* Assistance with deliverables, including MS Word formatting, collation of information, scanning and binding, data entry, and ad-hoc requests.
* Travel and accommodation arrangements for staff and assisting with staff expense claims.
Requirements:
* 2-3 years' experience in a similar administration/reception position.
* Great organizational skills with strong multitasking abilities and adaptable to changes.
* A positive attitude with an energetic approach to tasks.
* Intermediate to advanced knowledge of Word, Outlook, PowerPoint and Excel.
* Exceptional communication skills (written and verbal).
What We Offer:
We value diversity and inclusion in our workplace and strive to create an environment that is welcoming and inclusive for everyone. Our benefits include a range of options to support your well-being and career development.
We make hiring decisions based on your experience, skills and passion. Please note that interviews are conducted with gender diverse interview panels to the best of our ability.