Location: Oak Flats
Schedule: Monday & Tuesday, 8 hours per day (in-office – days are fixed)
Employment Type: Part-time
We are seeking an organised and reliable Accounts & Bookkeeping Coordinator to manage the day-to-day financial administration of our growing business.
This role involves bookkeeping, payroll administration, and managing financial reconciliations across multiple venues. You will work closely with the business owner and our external accountant to ensure finances and reporting remain accurate and up to date.
Key Responsibilities
• Manage payroll for staff including TIL adjustments and payroll records
• Monitor and notify management when superannuation payments are due
• Perform weekly bank reconciliations in Xero to maintain accurate records and prepare for BAS reporting
• Track sales through our VendTrack system, reconcile revenue, and prepare statements for venues
• Send venue reconciliation reports and process venue payments
• Maintain clear records of venue payments and confirm when payments have been completed
• Manage regular business expenses such as bins, insurance, and supplier invoices
• Ensure staff wages and supplier payments are processed on time
• Maintain financial records and documentation for the company accountant
HR & Payroll Administration
• Manage employee administration through BrightHR
• Track leave, TIL, and employee records
• Maintain accurate staff documentation and HR records
• Assist with payroll reporting and staff records
About You
• Experience using Xero for bookkeeping and reconciliations
• Experience with payroll and accounts payable
• Strong attention to detail and organisational skills
• Ability to manage recurring financial processes independently
• Comfortable learning and using new systems (VendTrack and BrightHR)
• Reliable and able to work in-office Monday and Tuesday
• Minimum of 6-12 months experience using Xero for bookkeeping and reconciliations is required
• Minimum of 6-12 months experience in payroll processing is required
• Australian citizenship is required for this position
Desirable
• Experience preparing documentation for BAS (lodgement handled by accountant)
• Experience using HR platforms such as BrightHR
This role is ideal for someone who enjoys bringing organisation and structure to business finances while working in a small but growing company.