Job Info
Location: BARTON, ACT
Salary: Not Specified
Job Type: Temporary position | Full time position
Job Description
Looking to support a leading property and facilities firm? Apply today! Your new company A leading organisation within the property and facilities services sector is seeking an experienced Facilities Administrator / FM Coordinator for an initial 3-month contract to support a high-performing finance and facilities management team.
This role is ideal for someone with a background in property, facilities coordination or maintenance administration who enjoys working across finance, suppliers and operational teams. Your new role Reporting into the Facilities and Finance leadership team, you will play a critical role in ensuring the smooth administration of maintenance and facilities services.
You will support day-to-day operations by managing work orders, invoices and supplier engagement, ensuring all processes are completed accurately and on time. Key responsibilities include: Reviewing, coding and approving supplier invoices against work orders and purchase orders
Ensuring invoices align with agreed rate cards and supporting documentation Liaising closely with facilities managers, maintenance teams and suppliers to resolve invoice discrepancies Monitoring open and ageing work orders, ensuring timely close-out
Completing supplier statement reconciliations and supporting accounts payable processes Maintaining accurate system records and contributing to continuous improvement What you'll need to succeed
Ability to obtain a baseline clearance Previous experience in facilities management, property administration, maintenance coordination or a similar role Strong exposure to invoice processing, accounts payable or finance administration fo
Experience working with contractors, suppliers and internal stakeholders High attention to detail and the ability to meet deadlines in a fast-paced environment Strong communication skills and a proactive, solutions-focused approach
Confidence using systems and Excel; experience with FM or finance systems is highly regarded What you'll get in return Hybrid working arrangements.
Up to 2-days work from home Initial 3-month contract with the possibility of permanency Exposure to a national portfolio and experienced facilities professionals
Supportive team culture with clear processes and structure What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Emerina now on 02 6279 7***.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.