An exciting opportunity exists for an Executive Services Officer who is well organised, and a great communicator to join our team as an Executive Services Officer to support our school supervisors.
The position will be based at the Cairns office of the Far North Queensland Region.
This position is offered on a temporary full-time basis until 30 June 2025, unless otherwise determined.
About The Department
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About The Role
As the Executive Services Officer you will:
* Provide efficient, effective and confidential executive and administrative services to the Senior Officer.
* Prepare, coordinate and disseminate relevant information and liaise with a diverse range of departmental clients and community bodies on behalf of regional officers, specific to the function, and in support, of the operation of the regional office.
* The Executive Services Officer reports to the Nominated Supervisor, Far North Queensland Region and may supervise other Administrative Officers or Trainees.
Responsibilities Include
* Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
* Take minutes of meetings and distribute to attendees, coordinate room bookings and functions, and organise and provide support to conferences.
* Coordinate and organise travel and accommodation.
* Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents.
* Undertake work across a broad range of regional services activities to support the region and schools which may include the administration of ordering and payment procedures.
* Use spreadsheets and databases and assist in the preparation of communication material, spreadsheets, reports, submissions, briefing material and correspondence on a range of issues.
* Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
* Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
* Maintain high level information and communication technology skills, including skills in Microsoft Word, Outlook and Excel, with an emphasis on efficiency and accuracy.
* Liaise with officers at all levels of the department, schools, other government agencies, educational institutions and organisations, the private sector and community representatives.
* Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.
Please refer to the attached role description for any mandatory requirements for this position.
Interested? To Apply:
* Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);
* Attach a 2-page response to the How you may be assessed section of the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
Occupational group Administration #J-18808-Ljbffr