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Fixed Term Full Time, up to 76 hours per fortnight or 80 hours + ADO
Commencing ASAP for a 12-month period
Management & Administration Officers Grade 5 ($46.99 base hourly rate)
(Junior rates apply to employees aged under 19 years)
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West Gippsland Healthcare Group (WGHG) is seeking a capable and detail-oriented Enterprise Projects Officer to support the delivery of high-quality, consistent enterprise initiatives across the organisation. Reporting to the Director Enterprise Projects, this role plays a key part in strengthening organisational project capability through effective coordination, governance support, and stakeholder engagement. The position is responsible for developing and refining project templates and documentation standards, supporting governance processes, conducting business area audits, and contributing to the mapping and improvement of policies and processes across the organisation. A strong focus on accuracy, consistency, and clarity across project artefacts and information is essential.
Working collaboratively across clinical, non-clinical, and corporate teams, the Enterprise Projects Officer also supports enterprise communication and engagement activities, including the design of tools and collaboration spaces within the Microsoft 365 environment. The role contributes to effective governance across major programs of work by monitoring progress, tracking milestones and dependencies, and ensuring timely, accurate information is provided to governance committees and stakeholders. This opportunity suits a motivated project professional seeking to further develop their career in a complex healthcare environment while contributing to organisation-wide improvement, capability uplift, and better outcomes for the communities WGHG serves.
Our preferred candidate will have:
* Demonstrated experience in project coordination or project support roles, with exposure to structured project delivery within a complex organisation.
* Proven experience producing, maintaining, and managing project documentation and artefacts, including templates, registers, reports, and governance documentation.
* Demonstrated experience supporting enterprise-wide initiatives across multiple business areas, including the collection and analysis of organisational information (e.g. business area audits, process documentation).
* Strong experience engaging with diverse stakeholder groups, including clinical, non‐clinical, and corporate teams, to support information gathering, coordination, and delivery activities.
* Demonstrated capability using M365 tools (including Teams, SharePoint, Word, Excel, and related collaboration tools) to support project delivery, documentation, and communication.
* Demonstrated understanding of confidentiality, privacy, and information handling requirements, particularly within a healthcare or public sector environment.
The following experience/qualifications would be considered advantageous:
* Formal qualification or certification in project management methodologies (e.g. PRINCE2, PMBOK, Agile) or demonstrated practical experience delivering work using structured project management approaches.
* Experience developing, refining, or improving project management tools, templates, or frameworks to support consistent enterprise delivery.
* Experience supporting change management, communications, or training coordination, preferably within healthcare or similarly complex service environments.
* Demonstrated experience delivering project outcomes within a hospital or healthcare setting, with an understanding of clinical and non‐clinical operating environments.
* Knowledge of privacy legislation, information governance, and document control requirements relevant to public health or government-funded organisations.
IMPORTANT:
Some roles in the healthcare sector are required to be vaccinated annually for Influenza (unless a valid exemption applies). Evidence of vaccination (or exemption) will be required to be provided prior to commencement.
About our organisation
The West Gippsland Healthcare Group is a customer focused health organisation providing acute medical and surgical, obstetric, emergency, residential care and community health services to 45,000 people in the rural, urban residential, agricultural and industrial areas located within the Baw Baw Shire and beyond. The administrative headquarters are located at West Gippsland Hospital in Warragul, approximately 100kms east of Melbourne.
West Gippsland Healthcare Group staff benefits include:
* Flexible working arrangements
* Access to employee assistance program
* Salary packaging
* Free Parking
Working with us
All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six month probationary period applies to all new appointments.
Further details and how to apply
Further information is contained in the Position Description.
Applications must be submitted via seek.com.au and must include a current CV and a covering letter. Responses to the selection criteria are recommended. Shortlisted applicants will be asked to provide at least 2 professional referees.
If you have any further queries, please contact Liz White, Director Enterprise Projects on 0407 626 375 or via email Liz.White@wghg.com.au.
Applications close on Wednesday, 25 March 2026.
Please apply at your earliest convenience, shortlisting may commence prior to the closing date.
As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability.
As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.
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