Tidy Group is currently seeking a reliable and detail-oriented Admin Assistant to support our dedicated Administration team. This is a great opportunity for someone who is proactive, well-organized, and eager to grow in a fast-paced environment.
Key Responsibilities:
Perform general administrative tasks, including processing invoices, conducting stocktake, and other routine office duties.
Assist in preparing quotes for builders, real estate agents, and private clients—based on architectural plans or written instructions from the Director.
Assist in creating and managing client documents such as Scope of Works, Plans, SWMS, and Specifications for fixtures and fittings.
Liaise with clients and builders via phone and email, ensuring clear and professional communication.
Order materials for specific jobs as well as general stock.
Coordinate vehicle and tool maintenance.
Use Xero to prepare quotes and invoices.
Work closely with the Director to support the business’s operational goals.
What We’re Looking For:
To succeed in this role, you'll have:
- A motivated team player who is willing to learn and grow.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office, particularly Excel, Outlook, and Teams.
- Excellent written and verbal communication skills.
- Ability to manage time efficiently and work independently when required.
- A professional and friendly phone manner.
- Someone who is comfortable working in an office on their own at times.
- Must have construction experience/knowledge.
- Someone who can handle the quick-paced, no-nonsense culture of the construction industry — where the banter is real, the language can be colorful, and there's no room for thin skin. You’ll need a good sense of humor, resilience, and the ability to thrive in a straight-talking team environment.
If you’re looking to join a supportive team and contribute to a growing business, we’d love to hear from you.
Apply now with your resume and a short cover letter outlining why you’d be a great fit for the role.
Applications close 7th October at 9am.
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📌 Administration Assistant
🏢 Tidy Group
📍 Ballarat