Event ManagerDate: Oct 1, 2025Location: AU, Sydney, Virtual, Australia, APACCompany: BCDA culture of purpose: Where will your BCD M&E; career take you?
As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people.
We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table.
Are you interested in adding to both our mission and our energy?
Event ManagerSydney, AustraliaThe Event Manager works on a variety of meetings and events and serves as the day-to-day planning contact for a dedicated pharmaceutical client.
The Event Manager works on a variety of meetings and events and serves as the day-to-day planning contact for a dedicated pharmaceutical client.The Event Manager is accountable but not limited to:The development, planning and overall operational execution of meetings and events for the clientDay to day project planning functions, including overseeing elements such as registration site development, attendee management, venue management and budget managementFollowing operating processes and ensuring adherence to customer compliance processes and regulationsBudget management of meetings, including meeting reconciliation and Transparency of Value reportingYour responsibilities:Overall:Act as a key point of contact for client for allocated meetings and provide a consultative approach to meeting planningPartner with the clients' internal Meetings Management team, to ensure aligned approach to meeting delivery standards and operational processesPre-Event:Attend planning meetings with meeting lead and Meetings management team to obtain meeting requirements, whether virtual, face to face or hybrid delivered meeting via the Event Brief templateDistribute, monitor and analyse supplier RFPs for required meetingsPresentation of recommended/suitable hotel/venue options and negotiating of contractsDocument timeline for required tasks utilising the Critical Path templatePlanning & Execution:Building Registration websites for all meeting types, utilising client templatesRunning registration/attendance reports regularly for meeting leadsCreate budget and manage and monitor spend throughout the planning process and reconciling final eventReporting of transparency of values for relevant Health Care Professional spendManaging venue logistics from F&B;, floor plans, AV, car parking & name tagsEnsure all meeting spend is in line with client and industry guidelines and policiesCoordinate all travel requirements for required attendees, for domestic/international air travel and ground transportationOnsite execution and management of meetings (face to face/hybrid)Provide online support for late registrations for all virtual meetingsAuditing and closing of each meeting in preparation for internal global audit reviewSupport the Operations & Account Leader with any ad hoc team specific tasksDay-to-day:Escalate feedback/suggested changes to Operations & Account LeaderEstablish strong working relationship with client stakeholders & team membersWe're looking for you if your profile matches the following:An undergraduate degree in a field relevant to the role could help greatly.A minimum of 2 years' experience in planning meetings, incentives, conventions, conferences and/or special events.A minimum of 2 years' experience in managing external partners, suppliers and vendors, sourcing and negotiating contract services.Experience within the pharmaceutical or healthcare environments would be advantageous.Excellent verbal and written communication skills.Proficiency in software/apps including but not limited to Cvent, Microsoft Teams and Cisco Webex.High level of proficiency in Microsoft Office applicationsPharmaceutical ExperiencePreferredThe ability to work seamlessly under pressure whilst adapting to ever-changing scenarios.Correspondingly, proven problem-solving capabilities - anticipating, initiating and resolving issues.Meticulous to detailsExcellent customer service skills.Professional presentationSound knowledge of the events industryYou would possess excellent time management, budget management and organizational skills to manage multiple meetings.Experience in managing virtual as well as hybrid meetings and events will be required.You must also be able and willing to travel when required.
Some domestic travel and evening attendance for a meeting is a requirement for this role (face to face or virtual)What we offer youThis is an exciting experience within an international work environment.
You'll be working with a great international team of colleagues in a dynamic work setting.How to applyClick apply now to be considered.Get to know usBCD Meetings & Events are experts at creating experiences that connect organizations with the people that matter most.
With 2,000 passionate people servicing clients in 60+ countries around the world, we offer services across event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality.
For more information, visit.
BCD Meetings & Events is a division of BCD Travel Group.This position is not open to third-party recruiting agencies.
#J-18808-Ljbffr
📌 Event Manager
🏢 Bcd Travel
📍 New South Wales