Job Description
We are seeking an Administrative Support Specialist to provide detail-oriented assistance across various functions, including general office administration, clerical tasks, and client-facing responsibilities.
This role supports the smooth operation of our organization and contributes to the delivery of exceptional services to clients.
Key Responsibilities:
1. Provide administrative support, manage correspondence, phone calls, and office supplies while backing up the Client Experience Officer.
2. Support business operations with tasks such as data entry, file organization, and preparation of client documentation, while maintaining the archiving process and mail distribution.
3. Assist in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation.
4. Welcome clients and visitors, coordinate meetings, and provide administrative support for presentations and materials.
5. Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations.
6. Collaborate with team assistants and contribute to updating and maintaining firm policies and processes.
Requirements:
1. High school/SACE equivalent qualification
2. Experience delivering high-level support in a similar administrative/clerical role
3. Proficient typist with a minimum typing speed of 60 wpm and 98% accuracy
4. Proficient user of MS Office Suite products, including Word, Excel, Outlook, Teams
5. Excellent organizational and time management abilities, with a keen eye for detail and the ability to multitask
6. Strong communication and interpersonal skills, with a friendly and professional demeanor
7. Ability to work independently, with supervisor, and staff
Benefits:
* A culture that supports growth and development
* In-house leadership and professional development programs
* Flexible working policy
* 12 weeks paid parental leave
* Community leave
* Purchased leave program
* Employee Assistance program
* Firm subsidized social club
* Workplace giving