Immediate Start - 4 days per week (8am-4pm)
We're a locally owned and operated business with a strong reputation in the fuel and grain transport industry.
At Maisey Fuels, you'll be part of a supportive team that values professionalism, reliability, and a good sense of humour. We offer a collaborative work environment where your contributions truly make a difference.
Are you a highly organised, detail-driven professional with a knack for keeping things running smoothly? Maisey Fuels is seeking a dynamic Administration Officer to assist with keeping the office moving. This is a pivotal role that blends front-of-house reception duties with comprehensive administrative and bookkeeping support across our busy fuel and grain logistics business.
Key Responsibilities
* Ensure smooth and professional operation of front office and reception duties
* Manage incoming calls, emails, mail, and general office enquiries
* Maintain and update databases, registers, and filing systems
* Perform accurate data entry for fuel, grain carting, safety and Heavy Vehicle Accreditation (HVA) records
* Coordinate office supplies, uniforms, kitchen stock, and valvoline orders
* Support the team with invoicing, document scanning, calendar coordination, and farm delivery notifications
* Assist with travel and accommodation bookings for staff
* Update fuel pricing
* Provide end-to-end support for accounts and administrative workflows
* Prepare agenda items and taking accurate minutes for Toolbox Meetings
* Collaborate with the Accounts Administrator on bookkeeping tasks including, Accounts payable/receivable, Bank reconciliations, Overdue debtor follow-up, Xero purchase orders and EOFY preparation
* Deliver exceptional customer service and liaise professionally with internal and external stakeholders
* Help resolve or redirect inquiries and complaints constructively
What You'll Bring
* Proven experience in office administration and reception
* Strong proficiency in MS Office Suite (especially Excel), Xero, and internal sales/purchase systems
* Exceptional attention to detail and time management skills
* Ability to multitask and prioritise in a fast-paced environment
* Excellent communication and interpersonal skills
* A proactive, flexible attitude and willingness to support the wider team
Ready to bring order, energy, and excellence to our front office?
Apply now with your resume and a brief cover letter outlining your experience and enthusiasm for the role.
To find out more or apply please call or email your application to