Full-time Continuing opportunity, with the Faculty of Medicine and Health's, Northern Sydney (Arabanoo) Precinct - Located at Royal North Shore Hospital CampusEnjoy an engaging administrative role supporting clinical and academic teams, with exposure to projects, events and operational initiatives in a collaborative university environmentBase Salary $89,755 - $100,495 + 17% superannuation
About the opportunity
Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply. This position is open to all candidates, with preference provided to Indigenous applicants in accordance with our employment strategy.
This position is targeted for Aboriginal and Torres Strait Islander people, under the provisions of section 126 of the Anti-Discrimination Act 1977 (NSW).' Should your application be progressed, you will be required to provide your confirmation of identity documents, if applicable. Your recruiter will be in touch to advise you on how to confirm Aboriginal and Torres Strait Islander status.
Click here to read the Faculty of Medicine and Health, First Nations Employment Brochure.
The Administrative Officer (Targeted) is a key member of the Northern precinct administration team based at the Royal North Shore Campus in St Leonards. Reporting to the Precinct Manager, the role provides broad administrative support across the precinct's day-to-day operations. This includes meeting coordination, facilities support, assistance with monthly WHS audits, financial transaction processing, reporting, project support, event coordination, diary management, and support to the Northern Clinical School.
Working under general direction, the role uses initiative and good judgement to manage routine operational matters, escalating more complex issues when needed. The position works closely with colleagues across the precinct and the wider university to help keep things running smoothly and support the delivery of work area objectives.
Your key responsibilities will be to:
Provide proactive, high-quality administrative and operational support to the precinct, responding to enquiries and supporting staff, students, clients and visitors.Coordinate daily administrative activities, analyse correspondence, prepare advice and initiate follow-up actions on operational matters under broad direction.Deliver comprehensive diary, meeting and event coordination support, including agendas, minutes, venues, catering, IT and conference logistics.Manage records, finance and asset processes including invoicing, payments, procurement, reporting, database maintenance and compliance with university policies.Maintain and update online content, databases and reports, preparing standard and ad-hoc analysis, statistics and presentations as required.
About you
Relevant combination of training and experience.Demonstrated effective written and oral communication skills, including good interpersonal skills with the ability to establish and maintain productive relationships with a diverse range of stakeholders both internal and external to the organisationDemonstrated computer literacy with strong proficiency across the Microsoft Office suite.Proven organisational, time management and numeracy skills, with the ability to manage competing priorities accurately.Excellent written and verbal communication skills, with the ability to respond professionally to a wide range of stakeholders.Proven ability to problem solve, meet deadlines, time management skills, the ability to prioritise workload, and manage competing demands.
Sponsorship / work rights for Australia
You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position. For more information and instructions, please visit: NSW Health employment requirements (Category B)
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
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