The Role
The Executive Assistant to the Director General of National Intelligence (DGNI) plays a pivotal role at the centre of strategic leadership. Acting as the primary liaison between the DGNI and a diverse range of internal and external stakeholders, this position ensures seamless relationship management and operational flow. Working in close partnership with the Executive Officer (EO) and Chief of Staff (COS), the Executive Assistant coordinates the DGNI’s priorities, enabling effective decision-making at the highest level.
The typical duties of the role include:
* Working closely with the Chief of Staff (CoS) and the DGNI EO to align daily and forward work priorities, and facilitating effective use of the DGNI’s time.
* Managing, organising and coordinating the DGNI’s diary appointments, meetings, correspondence, and official travel arrangements.
* Overseeing the DGNI’s expense management including reimbursements, daily expenses and general accounts.
* Managing DGNI hosted events and meetings, including logistics associated with external visitors.
* Assisting the CoS and EO with briefing requirements for the DGNI’s work program.
* Assisting the CoS and EO to prepare, manage and review high-level communications and DGNI correspondence, ensuring the comprehensiveness, accuracy, and timeliness of written information to support the achievement of business requirements.
* Building and sustaining internal and external relationships and obtaining cooperation and assistance from key stakeholders to achieve outcomes.
Working with the ONI executive assistant network to develop and oversee the implementation and evaluation of administrative practices, systems and procedures to optimise efficiency and support the achievement of quality and timely outcomes for ONI.
The Team
You will be part of ONI’s dynamic Executive Office team, that supports DGNI and ONI’s Deputies. The team operates in a high-tempo national security environment, and members require exceptional discretion, judgement and organisational capability. We work collaboratively across the organisation, the National Intelligence Community and broader Government, with a commitment to excellence and high-level representation for our agency. Our executive assistants are vital to our team’s success and are highly valued and supported for their contributions.
The key duties of the position include:
Key Attributes
Our ideal candidate would have:
* demonstrated exceptional leadership and managerial skills, with a proven ability to foster a productive and collaborative work environment
* demonstrated ability to exercise outstanding judgement and discretion in handling sensitive and complex issues
* a proven ability to establish and maintain strong relationships with counterparts across the broader APS and with external stakeholders, underpinned by a strong understanding of government processes and priorities
* exceptional written and oral communication skills with an ability to work closely and effectively with senior leadership with a focus on excellent stakeholder engagement skills
* advanced organisational skills with a proven ability to manage competing priorities, proactively identify and resolve problems, leverage the expertise of others, and deliver results in tight timeframes with a meticulous attention to detail.
Mandatory attributes:
Proficiency in MS Word, Excel, PowerPoint, Outlook and electronic document management systems.
Who are we looking for?
We are looking for a highly organised and detail-oriented individual, with exceptional collaborative and interpersonal skills, who can influence and interact at all levels of the organisation. You thrive in a fast-paced and challenging environment and combine your strong attention to detail with an ability to see the bigger picture. You have excellent analytical, research and problem-solving skills and can work independently as well as part of a team to manage and deliver concurrent activities and initiatives. You are motivated and demonstrate exceptional dedication in all that you do.
Eligibility
Am I eligible to apply?
You must be an Australian citizen.
Note: if you do not have a birth certificate issued by an Australian State or Territory Government, you must submit a copy of your Australian Citizenship Certificate with your
job application.
You must have a checkable background.
Note: we must be able to practically verify, from independent and reliable sources, [cumulative] periods of 12 months or more spent outside Australia.
You must be willing to undergo an organisational pre-employment assessment.
Note: to be eligible for employment with ONI, the preferred applicant(s) will be required to undergo a pre-employment screening assessment (see Pre-employment Screening Assessment).
You must be willing to undergo a comprehensive security clearance suitability assessment.
Note: ‘willing to undergo’ means fully cooperating in the assessment process, including the timely provision of information and documentary evidence.