As a career consultant with this premier Australian commercial law firm you will co-ordinate the secretarial function across the firm by managing the workflow, resourcing, and delivery of secretarial services at a high standard along with managing the graduate and seasonal clerkship recruitment.
The HR Consultant is responsible for the smooth running of various HR operations, and the incumbent is responsible for a range of operational aspects of the employment lifecycle other than learning and development which is managed by a separate L&D function. The incumbent works closely with a small team of HR professionals on daily operations, independently running annual activities and projects.
The incumbent also co-ordinates the secretarial function across the firm by managing the workflow, resourcing, and delivery of secretarial services at a high standard. This incorporates improving and streamlining work processes with the longer-term objective of increasing the standard of the secretarial team and working towards a more client focused, value add provision of services.
Working within a team of human resources professionals committed to delivering exceptional service to the business, the role covers both our Melbourne and Sydney offices. The responsibilities incorporate the following:
General HR activities
**Talent acquisition**:
Conducting all aspects of the recruitment process for secretarial and support staff.
Overseeing new starter paperwork including drafting employment agreements and onboarding.
**Graduate and Seasonal Clerkship recruitment**:
Co-ordinating the firm's high volume annual seasonal clerk and graduate recruitment program including
Event planning for on-campus marketing events and functions;
Co-ordinating and participating in clerkship committee meetings; and
Co-ordinating university sponsorship arrangements by drafting submissions for law society guides and event planning for university career fair events and mock interviews.
Co-ordinating the secretarial function
**Overseeing the following activities**:
Managing the allocation of work across the secretarial team and allocating secretaries to fee earners/operatives;
Managing leave requests and arranging cover for secretarial absences;
Assessing workloads according to the needs of each practice;
Developing strong relationships with support staff and fee earners to ensure the successful delivery of secretarial services;
Actively seeking to improve work processes and streamline services, utilising information systems where Possible to increase efficiency and allow for new and enhanced services;
Hosting secretarial team meetings and encouraging team collaboration, positivity and a professional work environment;
Resolving people management problems with a solutions-orientated approach;
Resolving interpersonal conflicts should they arise from time to time; and
Reflecting and acting consistent with firm values and culture in decisions and behaviours.
Supporting the HR Managers and HR Director with HR activities.
In the context of the broader HR team, undertaking the following:
Assisting the HR Managers and HR Director with various team-based operational issues including annual performance reviews, remuneration reviews, annual reporting and compliance matters;
Providing coaching and support to the HR Administrator;
Undertaking exit interviews for support and secretarial staff; and
Other duties as directed.
Skills and Attributes
Previous (at least 3 - 5 years) human resources experience (ideally gained within a professional services environment);
Tertiary qualifications in human resources or psychology;
First class communication, interpersonal and client service skills;
Highly developed organisational skills, with the ability to prioritise work in an environment with multiple and conflicting demands;
An ability to work under pressure and maintain an outstanding level of attention to detail;
Strong emotional intelligence with the ability to influence and persuade others and manage stakeholders;
Solutions oriented and proactive approach to work;
Curiosity with a commitment to on-going learning;
The ability to work independently and learn on the job, as well as support others and be a strong team player;
The ability to question the status quo and take on new challenges; and
Strong working knowledge of Microsoft Windows 10 and Microsoft Office and 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint), Zoom and document management systems.
Who to Contact
Please submit your resume in Word format only.
Carly Reel.
SENIOR ASSOCIATE, HR & HSE
Get in touch
Call me on 03 9437 4815
Visit me at the Melbourne offices
Connect with me on LinkedIn