Administration Assistant
16 hours per week - flexible schedule/day
Must have experience in Xero Accounting software.
Preferred but not essential Bright HR experience.
Key Responsibilities:
Communication:
- Answer phones, greet visitors, draft and proofread emails and letters, and distribute mail.
Scheduling & Coordination:
- Manage calendars, schedule appointments, coordinate team meetings, and support event planning.
Document Management:
- Prepare, format, scan, photocopy, and bind documents; file and archive records, and maintain databases.
Office Operations:
- Order and manage office supplies, maintain an orderly office space, and handle petty cash.
Data & Records:
- Perform data entry, update product catalogues, and manage various records and reports.
Administrative Support:
- Assist with basic bookkeeping, process invoices, manage expense reporting, and support project deadlines.
Essential Skills & Qualifications:
- Computer Proficiency: High competency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Communication Skills: Excellent written and verbal communication skills.
- Organisational Skills: Strong time management and the ability to prioritise tasks effectively.
- Detail-Oriented: A high level of attention to detail to ensure accuracy in documents and records.
- Problem-Solving & Multi-tasking: The ability to handle multiple tasks simultaneously and solve administrative problems.
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