Administrative Support Specialist
The Administrative Support Specialist plays a pivotal role in ensuring seamless operational support to the production function, guaranteeing accurate documentation of production activities, effective materials management, and precise data entry into inventory management software.
Key Responsibilities:
* Manage day-to-day administrative tasks, including filing, records management, and correspondence.
* Accurately maintain and reconcile production records.
* Enter production-related data into inventory management software, including bill of materials, stock takes, and product codes.
* Prepare reports and analysis on production key performance indicators, variances, and operational efficiency.
* Support coordination of production scheduling with the Production Supervisor.
* Assist with quality assurance programs and audits, maintaining compliance documentation.
* Support stock ordering and receiving processes in alignment with production needs.
* Respond to internal and external queries regarding production status, and product availability.
Required Skills and Qualifications:
* Excellent organisational and administrative skills.
* Able to thrive working in a fast-paced dynamic environment.
* Proficiency in data analysis and Microsoft Office Suite (Word, Excel, Outlook), specifically Excel.
* Strong problem-solving, organisational, and time management abilities.
* Excellent customer and interpersonal skills - the ability to communicate confidently with stakeholders is essential.
* Financial literacy in Bill of Materials, Cost of Goods Sold, sales, and gross profit.
This is a permanent full-time role working Monday to Friday. We encourage applications from people of diverse backgrounds.