Location: North West Region | Bendigo
Job type: Full time
Organisation: Department of Families, Fairness and Housing
**Salary**: $72,751 - $88,336
Occupation: Administration/Secretarial
Reference: VG/DFFH/ND/LA/378316
The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.
Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.
We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.
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**THE ROLE**
Executive Assistants provide a point of contact for key stakeholders from a diverse range of organisations, government, private, public and community services sectors. Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides wide ranging administrative, secretariat and support functions and provides guidance and supervision to others in the work area and related areas regarding administration tasks, processes and systems.
The Executive Assistant also provides high level administration support to the Child Protection Director. Includes managing the CP directorate diary; providing quality support to committees, working groups and meetings, including progress reports on outstanding matters; and preparing reports, briefs, and correspondence. The Executive Assistant is a point of contact for key stakeholders both internally and externally into the CP directorate.
**ACCOUNTABILITIES INCLUDE**
- Effectively manage office processes and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence as required.
- Answer queries, provide timely advice and take follow up action as required, including correctly redirecting incoming mail and queries.
- Arrange meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
**Please open the position description to read more.**
**VACCINATION REQUIREMENTS POLICY**
The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's **COVID-19 Vaccination requirements policy**(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Please read in full prior to applying.
**HOW TO APPLY**
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.