About us:
Equal Assurance is an accredited Certification Assurance Body (CAB). We are a confederation of independent Partners and Practices, sharing ideas, resources and networks with a vision to enhance business confidence through the provision of assurance and certification services. For over 25 years Equal Group enterprises, including Equal Assurance, have been helping organizations from around the world to improve business performance. Equal Assurance is a family-owned and operated WA-based business with strong values and a commitment to ethical behaviour.
About the job:
This flexible, working-from-home, part-time role provides a variety of functions encompassing executive-level administrative support to the General Manager, Business Manager and Administration Manager.
Responsibilities:
Administration Manager support
* Create invoices and accruals in Qdos (our bespoke information management system - we'll train you).
* Upload remittance advices received to Qdos.
* Reconcile monthly/quarterly foreign Practice payments received into Qdos.
* Prepare Certificates in Qdos.
* Process Email returns.
* Review and redirect email /phone enquiries.
* Review pending Certificates.
* Review suspended and withdrawn Certificates at client websites.
* Review all Practice websites / social media pages.
Business Manager support
* Update monthly business reports (Excel).
* Update Practice ownership details.
* Maintain Practice activity reports (Excel).
* Maintain CRM.
* Maintain new Clients/Accounts lists.
* Ad hoc analytical work.
* Collate and distribute regular communications – updates, newsletters, notifications.
General Manager support
* Add/Edit System Improvement Notices in Qdos.
* Update Quarterly Practice-level KPI Targets summary.
* Update Practices' details in Qdos.
* Schedule Internal Audits in Qdos and communicate details, liaise with the relevant people.
* Communicate with EAPL Persons to maintain Person Credentials, Experience (Partner-level).
* Communicate with EAPL Persons to maintain Person Impartiality Data (Partner-level).
Qualifications:
* Minimum of 1-2 years' experience in financial or accounts areas is required.
* Specific, demonstrable skills in accounting principles and software (e.g. Xero).
* Bookkeeping knowledge: understanding of Accounts Payable (AP), Accounts Receivable (AR), reconciliations, and general ledger maintenance.
* Very high level of attention to detail, accuracy in data entry.
* Strong numeracy skills.
* Problem-solving and critical thinking skills.
* Strong verbal and written communication skills.
* Strong knowledge of Microsoft applications including Outlook, MS Teams, Word, and especially Excel.
* Studies in Business or Commerce or Accounting and Bookkeeping is desirable.