About the Role
This is a Fixed Term role until 30/06/2028, located in the Commercial and Programs Unit, Maintenance Delivery Branch, Asset Management Division, Victorian School Building Authority (VSBA).
The key responsibilities of this role are to:
* Demonstrate and promote departmental values in day-to-day work.
* Support procurement processes, including documentation, compliance checks, and data entry.
* Assist in preparing and maintaining contract registers, compliance records, and audit documentation.
* Contribute to the resolution of basic procurement queries and, where appropriate, escalates complex matters.
* Support the monitoring of contractor performance and the collection of performance data.
* Assist in the collation and preparation of reports for spend analysis, performance monitoring, or business insights.
* Maintain effective working relationships with internal teams and support liaison with external stakeholders (probity advisers, ICN, DTF) under supervision.
* Respond to internal stakeholder queries and support the development of business improvement processes.
* Contribute to team projects and provide administrative and operational support as needed.
Attributes
* Collaborative, team‐player with strong interpersonal skills.
* Experience in procurement and contract management activities within the public sector, ideally with exposure to construction or capital works projects.
* Understanding or working knowledge of PDCMA and associated public sector procurement standards and policies.
* Strong written and verbal communication skills; ability to draft reports, briefings, and engage with stakeholders professionally.
* High level of attention to detail and a methodical approach to task execution.
* Good problem‐solving and analytical thinking abilities, with a proactive and supportive mindset.
* Competence in managing and interpreting data to support reporting or analysis tasks.
Desirable Qualifications and Experience
Required:
* 1–3 years' experience in procurement, contract administration, project support, or a related role.
* Strong customer service and communication skills, both written and verbal.
* Familiarity with the administrative fields or similar public sector environments, and an understanding of public sector governance processes.
For full‐time employees, the department expects 3 days per week in the office, in line with the VPS Agreement 2024. This role follows those same operational requirements: 3 in‐office days, 2 remote (if full‐time).
Equity, Diversity & Inclusion
The department values diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.
Applicants requiring adjustments can contact the nominated contact person.
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