Administration Coordinator
Own the Backbone of a Growing Pilbara Business
Location: Karratha (Residential)
Company: Hawkzone Contracting
Are you the kind of person who takes pride in running a tight ship? Do you like bringing order to complexity, solving problems before they become issues, and taking real ownership of your work?
Hawkzone Contracting is looking for a high-calibre Administration Coordinator to become the backbone of our growing Pilbara operation. This is not a passive desk job — it's a hands-on, trusted role where your decisions, systems, and reliability directly impact how the business performs every day.
Why Hawkzone?
Founded in 2018, Hawkzone Contracting is a rapidly expanding mining services and earthmoving company proudly based in Karratha. Our location gives us a unique edge — we understand the Pilbara and mobilise people, plant, and equipment fast, efficiently, and cost-effectively across the Pilbara.
But what truly sets us apart is how we operate.
Our values aren't buzzwords — they're how we work:
Ownership – We think like owners, not employees.
Relentless – We find a way, every time.
Resourceful – We do more with less and get smarter every day.
Reliable – We show up, follow through, and deliver.
If those words resonate with you, you'll feel at home here.
About the Role
As our Administration Coordinator, you'll work closely with the Managing Director and team to keep the business running smoothly as we scale.
Your responsibilities will include:
• Managing accounts receivable, accounts payable, and payroll
• Working in Xero and supporting financial administration
• Maintaining plant and equipment maintenance and repair registers
• Managing inventory of ordered and received goods
• Coordinating staff rosters, travel, and site mobilisations
• Mobilising personnel to site and tracking compliance documentation
• Filing, organising, and managing dockets and materials
• Liaising confidently with clients, suppliers, and internal team members
• Streamlining and improving administrative systems and processes
• General office administration including reception, couriers, and records
• Supporting the Managing Director with ad-hoc operational tasks
This role will suit someone who enjoys being relied upon and wants to grow with the business.
About You
You're organised, switched-on, and not afraid to take responsibility. You don't wait to be told what to do — you see what needs doing and make it happen. You can support a boss with a spicy brain.
You'll bring:
• Certificate IV or Diploma in Business Administration (or equivalent experience)
• 5+ years' experience in administration or office management (preferred)
• Experience with payroll and Xero
• Experience with staff mobilisation or mining services environments (highly regarded)
• Strong Microsoft Office skills (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• High attention to detail and strong time management
• A practical, solutions-focused mindset
• A valid driver's licence
• An interest or experience in using AI or automation tools to improve efficiency
Most importantly, you are reliable, relentless, resourceful, and take genuine ownership of your work.
What's on Offer
• A key role in a growing Pilbara-based business
• Stability and long-term opportunity as the company expands
• The chance to shape systems and processes — your ideas matter
• A supportive, straight-talking team that values competence and initiative
• Competitive remuneration aligned to your experience and impact
• A workplace where effort, accountability, and reliability are recognised
Ready to Take Ownership?
If you want to be part of a business where your work genuinely matters — and where you can grow alongside a company on the rise — we'd love to hear from you.
Apply now and tell us why you're the kind of person who gets things done.
Only shortlisted candidates will be contacted.
No recruitment agencies, please.