APS4 Executive Assistant role Part time role 12 month initial fixed term contract Adelaide location APS experience is desired Key responsibilities Manage Microsoft Outlook diaries and proactively manage all appointments and workflows, arranging/co-ordinating internal and external meetings for the relevant team members as required, and ensuring the attendees have appropriate materials to facilitate preparation in advance of meetings Attend meetings as required, take minutes/notes, and liaise with stakeholders on follow-up actions Coordinate domestic (and international travel arrangements if required), including flights, accommodation, transfers, visas, and detailed itineraries Manage, monitor, and reconcile expense claims, purchase claims and invoices Assist with finalising and generating reports and presentations, including document formatting Collaborate with internal stakeholders to provide timely workplace support Respond to and follow up on enquiries from key stakeholders, including Government and public sectors, financial services and business contacts Maintain effective operation of meeting rooms including videoconferencing and teleconferencing links, greeting visitors, and arranging catering as required Provide back-up to the other Executive Assistants and other administration support as required. Successful Candidates Proficiency with MS Office, including Outlook, Word, Excel, PowerPoint, as well as other systems Proven ability to build and maintain strong, trusting relationships with internal and external stakeholders, fostering collaboration and ensuring effective communication Please appy if interested- sophie.kellyhudson.com