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MTC Australia / Secure Journeys is a global leader in the corrections, detentions training and education sectors operating 23 Job Corps Centres, 21 Correctional Facilities, 5 Detention Centres, 11 prison and detention medical departments and 2 workforce development sites worldwide.
Our Vision is to be a leader in social impact by transforming lives and strengthening communities and we are proud of the incredible work our +8,500 employees do providing support, giving hope and providing opportunities for a better life.
About the role: Providing a range of administrative functions to the Executive Director Legal and Governance, Directors and National Managers, including organising meetings, preparing agendas and taking minutes, preparing briefing materials, correspondence and other documentation accurately and in a timely and consistent format. Efficiently managing Executive Director's diary and undertaking event planning and coordination.
Key responsibilities
* Screen and effectively manage incoming enquiries
* Booking / amending travel for staff in Legal and Governance division
* Exercise initiative and judgment with the preparation, collation and dissemination of documentation
* Develop and maintain best practice hardcopy/electronic filing systems and monitor the quality and consistency of soft copy filing using consistent filing conventions
* Demonstrate initiative in ensuring an efficient and coordinated working environment
* Undertake research, provide sound advice and appropriate correspondence as required
Key requirements
* Extensive experience in office administration
* Experience working within a highly confidential environment
* Highly developed Microsoft Office skills (Word, Excel, PowerPoint; and Outlook)
* Excellent verbal, numerical, and written communication skills
* Adaptable to changing and competing priorities, with an ability to work under pressure and meet deadlines
* Ability to work as a member of a team and collaborate effectively with internal and external stakeholders, as well as the ability to work in a self-directed manner, take initiative, and work independently when required
We celebrate diversity in our workplace and therefore welcome applications from all people who believe they have the skills and abilities to truly make a difference for our business.
Proudly promoting a culture of Safety, Respect and Dignity, Secure Journeys instils the BIONIC (Believe It Or Not I Care) philosophy in all our centres. BIONIC means promoting a caring culture for change based upon safety, respect and dignity.
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Your application will include the following questions:
* How many years' experience do you have in an Office Administration Role?
* Which of the following statements best describes your right to work in Australia?
* Do you have experience in administration?
* Which of the following Microsoft Office products are you experienced with?
* Do you have data entry experience?
* What's your expected annual base salary?
* How much notice are you required to give your current employer?
* Are you willing to undergo a pre-employment medical check?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.
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