* Full-time, 6-month fixed-term, with possible extension (Part-time and flexible work arrangements may be considered)
* Exciting opportunity for a Clinical Trial Coordinator to join the Kolling Institute
* Base Salary $103,185 - $111, % superannuation
About the opportunity
The Kolling Institute is the longest-running research organisation in NSW, bringing together a large, talented team driven by a common goal to help diagnose, prevent and treat disease, and improve the care our community receives. The Kolling Institute is part of the University of Sydney's Faculty of Medicine and Health, located in the Northern Sydney (Arabanoo) Precinct.
As the Clinical Trial Coordinator, you will play a key role in supporting the successful delivery of clinical trials, providing hands-on coordination across trial set-up, conduct, and close-out. With the opportunity to work as part of a collaborative clinical trial team, you will contribute clinical trial expertise to support the Clinical Trial Project Manager, Investigators, and Research Academics, while engaging closely with trial participants and stakeholders.
Operating under broad guidance from the Clinical Trial Project Manager, the Clinical Trial Coordinator exercises sound judgment and initiative in delivering routine trial activities and supporting participant-facing processes, including recruitment, assessments, data collection, and ethics and governance submissions. The role draws on prior clinical trials experience to manage competing priorities, address day-to-day issues, and provide informed advice, escalating complex matters appropriately.
This opportunity suits a proactive and organised professional who enjoys working in a regulated research environment, values high-quality data and participant safety, and thrives in a role that balances independent work with strong team collaboration across internal and external stakeholders.
Your key responsibilities will be to:
* Support the development and conduct of high-quality clinical trials through preparation and maintenance of study documentation, trial databases, and Trial Master Files in accordance with ICH GCP and regulatory requirements.
* Coordinate ethics and governance submissions, respond to review queries, and assist with protocol amendments, updates, and trial close-out activities.
* Facilitate trial delivery in line with approved protocols by monitoring compliance, participant safety, adverse events, and protocol deviations, and escalating issues as required.
* Recruit and support trial participants by implementing recruitment strategies, assessing eligibility, coordinating study visits, supporting informed consent processes, and conducting study assessments as delegated.
* Manage trial data and records by maintaining accurate source documentation, ensuring timely and accurate data entry, resolving data queries, and liaising with Clinical Research Associates for industry-sponsored trials.
* Provide administrative and project support across trial activities by monitoring progress, preparing reports, managing trial communications, supporting meetings, and maintaining effective working relationships with internal and external stakeholders.
About you
* Tertiary qualifications in a relevant field such as Public Health, with an Honours degree desirable, with a relevant combination of experience in a health setting.
* Experience implementing pharmaceutical-sponsored and/or randomised clinical trials, with a minimum of one year's relevant experience in a clinical trials setting (e.g. Clinical Trial Assistant, Site Coordinator, CRA, or similar).
* Sound knowledge of ICH-GCP principles and clinical trial lifecycle requirements from start-up to close-out, including ethics and regulatory approval processes across Australia, supported by current ICH-GCP certification.
* Demonstrated ability to work effectively as part of a multidisciplinary team, supporting colleagues and contributing positively to team outcomes and professional development.
* Excellent interpersonal, verbal and written communication skills, with strong organisational capability to manage competing priorities, meet deadlines, and exercise tact and discretion in day-to-day operations.
* Strong computing and data management skills, including use of clinical trial databases (e.g. REDCap), spreadsheets and word-processing tools, with demonstrated problem-solving capability.
* Ability to perform venepuncture safely and accurately, including proper sample collection, handling and labelling.
Sponsorship / work rights for Australia
You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position. For more information and instructions, please visit: NSW Health employment requirements (Category B)
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Roshik Prasad, Recruitment Operations by email to
The University of Sydney
The University reserves the right not to proceed with any appointment.
Click to view the Position Description for this role.
Applications Close
Monday 16 February :59 PM