Job Summary:
We are seeking an experienced and highly skilled Executive Assistant to join our team.
The successful candidate will provide exceptional administrative support to our Public Law practice, ensuring seamless day-to-day operations and contributing to the team's overall success.
Key Responsibilities:
* High-volume file management including filing and serving court documents;
* Email and inbox management;
* Reviewing weekly rosters and assisting with task allocation;
* Extensive diary management including organising meetings and sending calendar appointments for court listings;
* Downloading and receipting client and tribunal files;
* Using online portals to monitor and file documents with Courts and Tribunals;
* Drafting correspondence, document production and amendments including use of precedents;
* Arranging summons requests;
* Processing invoices for third-party payors;
* Database management and coordination;
* Updating Excel spreadsheets and producing fortnightly and monthly reports;
* Performing general administrative tasks such as photocopying, posting, arranging couriers and delivering briefs to counsel as required;
* Reconciling monthly AMEX/Visa expenses;
* Occasionally arranging travel through designated travel agency.
Requirements:
* Interest in legal administration and a strong willingness to learn;
* Experience in a similar role as an Executive or Legal Assistant within a litigation and personal injury environment;
* Excellent prioritisation and organisational skills;
* Resilience and a strong commitment to excellence;
* Self-motivation and the ability to work in a highly collaborative team environment;
* Strong understanding of MS Office applications;
* Ability to work under pressure and manage competing priorities and deadlines;
* A team-orientated mindset with a focus on building strong working relationships;
* High level of accuracy and attention to detail;
* Initiative and a genuine desire to contribute to team success.
What We Offer:
Our organisation is committed to providing a supportive and inclusive work environment that values diversity, equity and inclusion. We offer a range of benefits including flexible working arrangements, professional development opportunities, and a competitive salary package.