**Employment Type**: Temporary Full Time (Up to 05/07/2026)
**Position Classification**: Administration Officer Level 5
**Location**: Nepean Hospital
**Remuneration**: $38.39 - $39.26 per hour
**Hours Per Week**: 38
**Requisition ID**: REQ597479
**Applications Close**: 28/08/2025
- With _**_CORE_**_ Values of _**_C_**_ollaboration, _**_O_**_penness, _**_R_**_espect and _**_E_**_mpowerment,_
- working with us will ensure your professional life is provided every opportunity to succeed_
- and develop in your chosen career role._
**About Us**
Nepean Blue Mountains Local Health District (NBMLHD) is a wonderful place to expand your career and grow your skills and knowledge. As a recognised leader in the healthcare industry, we provide a range of public health services to the Nepean, Blue Mountains, and Lithgow Region.
Nepean Hospital is a teaching hospital that provides tertiary referral services in emergency care, coronary care, diagnostics, gynaecology, paediatric, neonatal intensive care/ICU, maternity, mental health, rehabilitation, and surgery. The Nepean Campus has recently experienced tremendous growth and aims to support communities within and outside of Sydney's western suburbs, providing world-class clinical facilities, services, and care.
Nepean Hospital is seeking a highly organised and proactive Executive Assistant to provide high-level secretarial and administrative support to the executive management team. This role involves preparing and researching documentation such as business plans, presentations, reports, and internal briefings, as well as managing agendas, minutes, and follow-up actions for meetings and committees. You will be responsible for coordinating diaries, screening calls, prioritising correspondence, and ensuring timely responses to critical matters, even in the absence of executive staff. The position also includes managing sensitive records in line with departmental policies using HPRM, overseeing office documentation, and supporting business processes such as purchasing, recruitment, and rostering. A key part of the role is delivering exceptional customer service at the Executive Office reception.
**Benefits available to eligible NBMLHD employees**
- Accrued Day Off (ADO)
- Opportunity for extra tax savings through Salary Packaging
- Novated Leasing
- Great education opportunities through Education Training Service which offers over 110 courses each year
- Access to our Employee Assistance Program (EAP) for staff and family members
- Fitness Passport
NBMLHD is committed to implementing the child safe standards. For more information, please click here Child Safe Standards.
**What you will bring to the role**
- Demonstrated high level interpersonal, written and verbal communication skills applied to producing a range of complex business correspondence and reports.
- Highly developed administrative/organisational skills in a demanding environment with competing and changing priorities.
- Provision of high level secretariat support to relevant committees including the preparation of agendas, business papers and minute taking that also incorporates managing action items effectively.
- Demonstrated analytical and problem solving skills applied to identifying and resolving service delivery gaps with the ability to present findings in a clear and comprehensive manner.
- Demonstrated ability to anticipate and meet the needs of a senior executive without instruction, to exercise initiative and to work unsupervised.
- Extensive experience using an electronic records management system such as HPRM.
- Demonstrated experience in providing administrative and secretarial support at an Executive level, including a proven ability to operate efficiently in an environment demanding confidentiality and discretion in issues management.
- Advanced proficiency in preparing various documentation: memorandums, letters, internal briefings, reports and presentations using Microsoft Office.
Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified and must not exceed the duration or conditions associated with the current visa.
**Need more information?**
1) Click here for the Position Description