Administration Manager Job Description
This role involves overseeing the administrative functions of the business, including general administration and managing a team of coordinators. You will be responsible for maintaining task records in our job management system and ensuring that work flows smoothly.
You will also assist with compiling and issuing quotes, manage procurement processes, and provide support to the accounts/financial controller. Additionally, you will create contracts for new projects and play a key role in the growth and development of the company.
Key Responsibilities:
* Report directly to the Managing Director
* Oversee general administration for the business portfolio
* Manage task records in our job management system
* Ensure smooth workflow and high standards
* Assist with compiling and issuing quotes
* Manage procurement processes, including purchase orders and freight
* Support accounts/financial controller with bookkeeping, payroll, and reconciliation
* Create contracts for new projects
* Support HR functions
Requirements:
* Minimum 5 years' experience in construction administration or management
* Proficiency in standard Microsoft software (Word and Excel) and aptitude for learning new programs
* Proven usage of a construction job management system (preferably Simpro)
* Strong organizational skills, attention to detail, and ability to multitask
* Self-motivation and ability to work independently and collaboratively
* Excellent communication and problem-solving skills
* Bookkeeping experience or background in Xero
* Previous experience in a service or trade-based company preferred
* Confident and friendly personality with excellent people skills