Get AI-powered advice on this job and more exclusive features.
About DEPT
DEPT is a global digital agency pioneering the future of experience, commerce, and marketing. In Australia, we blend strategy, design, and technology to create exceptional digital products and platforms. We're looking for a highly organised, detail-oriented, and proactive Office Manager & Operations Support role to join our team on a part-time basis. This hybrid role is perfect for someone who thrives in a varied role, balancing hands-on office management responsibilities with a strong focus on financial operations and reporting. You'll play a vital role in keeping our studio running smoothly while ensuring financial processes are accurate, timely, and efficient.
About DEPT
DEPT is a global digital agency pioneering the future of experience, commerce, and marketing. In Australia, we blend strategy, design, and technology to create exceptional digital products and platforms. We're looking for a highly organised, detail-oriented, and proactive Office Manager & Operations Support role to join our team on a part-time basis. This hybrid role is perfect for someone who thrives in a varied role, balancing hands-on office management responsibilities with a strong focus on financial operations and reporting. You'll play a vital role in keeping our studio running smoothly while ensuring financial processes are accurate, timely, and efficient.
Key Responsibilities
Finance Operations & WIP Management
* Lead monthly WIP balance sheet reconciliation review.
* Investigate discrepancies and chase missing purchase orders (POs).
* Validate all outgoing invoices before submission to clients.
* Manage the credit and re-issuance log with accuracy.
* Liaise with internal teams to maintain high-quality revenue tracking data.
* Support billing operations and ensure alignment with project and revenue recognition timelines.
* Oversee all client and intercompany invoicing activities.
* Ensure billing templates and project data are accurate in NetSuite.
* Conduct overrun reporting and assist in project KPI tracking.
* Support the team in project set up and management in our in house system
Cash Flow & Month-End Support
* Align cross-sell and resource share costs with corresponding revenue for monthly close.
* Confirm IC invoices are correct per SOWs and flag variances to PMs.
Office Management Duties
Facilities & Physical Office
* Manage postal mail, laundry service, fruit box delivery, and council bin schedules.
* Liaise with landlords and cleaners.
* Support ad hoc maintenance (air con, pest control, OH&S, etc.).
* Daily restocking of fridge and snacks, managing dishwasher and coffee machine upkeep.
* Weekly shopping orders (online and in-store).
* Monthly coffee supply and machine maintenance
* Ensure rooms are clean and equipped (whiteboards, water, glasses).
* Restock and maintain bathroom supplies.
What we are looking for?
* Finance or operations experience in a digital, creative, or professional services agency is preferred.
* Exceptional attention to detail and a strong sense of ownership.
* Strong communication and coordination skills.
* Experience juggling multiple tasks with competing deadlines.
* Comfortable working both independently and collaboratively across global teams.
* Positive, can-do attitude with a willingness to pitch in wherever needed.
Hours & Flexibility
* This is a part-time role (3–4 days per week) with hybrid flexibility.
* Some physical presence in the Melbourne or Sydney office is required.
Why DEPT?
* Join a fast-growing team at the forefront of modern commerce in Australia and globally.
* Work with bold brands and help architect high-impact platforms and experiences.
* Hybrid working with flexibility and a great office culture in Melbourne.
* Be part of a B-Corp certified, values-led business committed to positive impact.
You'll be joining a fast-paced, high-performing global agency where every person matters. We foster a collaborative and supportive culture and offer flexibility, trust, and ownership. If you're passionate about operations and want to make a real impact in a vibrant agency setting, we'd love to hear from you.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
* Industries
Advertising Services
Referrals increase your chances of interviewing at DEPT by 2x
Sign in to set job alerts for "Office Manager" roles.
Melbourne, Victoria, Australia 5 days ago
Melbourne, Victoria, Australia A$110,000.00-A$126,000.00 6 days ago
Melbourne, Victoria, Australia 3 minutes ago
Southbank, Victoria, Australia 1 week ago
126126-Regional Service Management Position-Dealers Management Assistant (Graduate Role)
Melbourne, Victoria, Australia 1 month ago
Frankston, Victoria, Australia 4 days ago
Melbourne, Victoria, Australia 6 days ago
Melbourne, Victoria, Australia 2 weeks ago
Territory Manager – Coronary and Renal Denervation
Richmond, Victoria, Australia 2 months ago
Melbourne, Victoria, Australia 1 month ago
Truganina, Victoria, Australia $130,000.00-$140,000.00 3 weeks ago
South Melbourne, Victoria, Australia 1 week ago
Melbourne, Victoria, Australia 6 days ago
Melbourne, Victoria, Australia 23 hours ago
Melbourne, Victoria, Australia 2 weeks ago
Melbourne, Victoria, Australia 2 weeks ago
Melbourne, Victoria, Australia 1 month ago
Melbourne, Victoria, Australia 1 week ago
Melbourne, Victoria, Australia 4 months ago
Melbourne, Victoria, Australia 4 weeks ago
Melbourne, Victoria, Australia 3 weeks ago
Client Relationship Manager (Air Logistics)
Melbourne, Victoria, Australia 3 weeks ago
Melbourne, Victoria, Australia 5 days ago
Melbourne, Victoria, Australia 1 week ago
Senior Regional Maintenance Manager Eastern Australia
Melbourne, Victoria, Australia 6 days ago
Melbourne, Victoria, Australia 1 week ago
Melbourne, Victoria, Australia 1 week ago
Melbourne, Victoria, Australia 1 month ago
Melbourne, Victoria, Australia 5 days ago
Melbourne, Victoria, Australia 1 week ago
We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr