Overview
Founded in 1990, Phosphate Resources Ltd (PRL Group) began on Christmas Island as a community effort to sustain local livelihoods and preserve the legacy of generations of islanders. Today, PRL Group is an integrated and diversified business with operations across Resources, Energy, Agri-Business, Logistics, and Facilities Management. Our recent acquisition of the Ardmore Phosphate Mine in Queensland strengthens our position as a leading player in the phosphate and resources sector.
About PRL Group
Founded in 1990, Phosphate Resources Ltd (PRL Group) began on Christmas Island as a community effort to sustain local livelihoods and preserve the legacy of generations of islanders. Today, PRL Group is an integrated and diversified business with operations across Resources, Energy, Agri-Business, Logistics, and Facilities Management. Our recent acquisition of the Ardmore Phosphate Mine in Queensland strengthens our position as a leading player in the phosphate and resources sector.
About the Role
We are seeking a highly capable and trusted Executive Assistant to provide high-level, confidential, and proactive support to the Chief Executive Officer and broader C-suite. This is a pivotal role that enables executive effectiveness through exceptional administrative support, coordination of governance processes, stakeholder liaison, and the effective management of executive priorities. Operating at a senior level within the organisation, the Executive Assistant will be required to exercise sound judgement, discretion, and adaptability, while working autonomously in a fast-paced and dynamic environment.
Key Responsibilities
* Provide comprehensive executive support to the CEO and C-suite, including diary management, meeting coordination, and travel arrangements.
* Act as a trusted gatekeeper, managing A and ensuring executives are well prepared for meetings and engagements.
* Coordinate governance processes, including board and committee meetings, agendas, papers, minutes, and follow-up actions.
* Liaise with internal and external stakeholders on behalf of executives, maintaining professionalism and confidentiality at all times.
* Prepare high-quality correspondence, presentations, reports, and briefing materials.
* Support executive projects and initiatives, ensuring deadlines and deliverables are met; and
* Anticipate issues and proactively resolve administrative or logistical challenges.
Key Attributes
* Proactive and solutions-oriented, with strong initiative;
* Calm, composed, and effective under pressure;
* Strong interpersonal and communication skills;
* Ability to work autonomously and adapt to changing priorities; and
* High level of integrity and commitment to confidentiality.
About You
* Minimum 3 years' experience as an Executive Assistant or Senior Personal Assistant supporting C-suite or Board-level executives;
* Experience supporting C-suite executives preferred, however equivalent experience supporting senior management will be considered;
* Demonstrated experience working in a confidential, fast-paced environment;
* Strong understanding of executive-level processes and corporate governance;
* Advanced organisational, prioritisation, and time-management skills;
* High level of proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint);
* Exceptional professionalism, discretion, and attention to detail; and
* Australian citizenship or permanent residency required.
Why Join Us
This role offers the opportunity to work at the heart of the organisation, partnering closely with senior leaders and playing a critical role in enabling executive effectiveness and strong governance outcomes.
How to Apply
Submit your CV and cover letter outlining your relevant experience and motivation for the role.
Be careful - Don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.
#J-18808-Ljbffr