West Sector: Executive Search
Job Summary
Immediate start, hybrid working, high profile board.
Job Description
West Recruitment is partnering with an Australian infrastructure organisation operating in a fast-moving and evolving industry, continuing to grow and achieve impressive results. This business is on an exciting growth trajectory with more expansion related projects underway.
The Opportunity
We are seeking an Assistant Company Secretary to provide governance support for the effective operation of the group's Boards and Committees.
Key Responsibilities
1. Facilitate Board and Committee meeting processes, including agenda coordination, paper management, drafting, circulation, and minute taking.
2. Maintain Board and Committee calendars and planners to ensure timely actioning of key tasks.
3. Proactively communicate calendar and reporting requirements with stakeholders to support orderly preparation and smooth inputs.
4. Maintain Registers and support corporate document preparation and lodgment with ASIC and other parties.
5. Maintain Board and Committee records, including papers, minutes, actions, and documents.
6. Maintain Company Secretariat processes, including precedent development and template updates.
7. Publish papers and documents through the Board portal (Diligent).
8. Facilitate annual Board and Committee performance assessment, reviewing Board and Committee Charters.
9. Coordinate Board and Committee meetings and off-site visits.
The Ideal Candidate
A proven company secretarial background, strong interpersonal and communication skills, and ability to build relationships with C-Suite executives.