An Equal Opportunity Employer and with a multicultural and diverse workforce.
Executive Assistant
Reference number: PD68
Position title: Executive Assistant Employment type: Full Time or Part Time (traineeship opportunity available) Department: Office of the CEO Responsible to: Chief Executive Officer Location: Ouyen Closing date: Open Contact person: Dr Frances Peart (Chief Executive Officer) Contact number: 03 5092 1111 Position description: PD68 - Executive Assistant Pdf Document(526.9 kb)
The Executive Assistant position is an integral part of the Executive Team and is responsible for providing a high level of executive support, including administrative and secretarial support to the Chief Executive Officer, Director of Community Services and the Executive Director of Nursing and Midwifery.
Selection criteria
* Excellent organisational skills with the ability to develop, improve and maintain office systems and processes, including a keen eye for detail.
* Demonstrated experience working in a complex administrative and/or secretarial role.
* Exceptional interpersonal skills, with a demonstrated ability to interact and communicate with a diverse range of people.
* Demonstrated high-level telephone, reception and office administration skills and experience.
* Ability to introduce new concepts through innovation, influencing, negotiating and persuasion skills.
* Advanced information technology skills using proprietary and commercial systems.
* Ability to prioritise work effectively and meet required deadlines and schedules with minimal supervision.
* A current driver's licence is required for this position.
* Current Police Check.
* Previous experience in public health or in a health environment.
* A willingness and ability to learn new procedures, processes, software and systems.
* Certificate in Business Administration and/or demonstrated Administrative Assistant experience is highly desirable.
Key responsibilities
* Provide high-level administrative support to the Executive Team as required including information systems and reporting.
* Manage the Executive Office including maintenance of appointments and diary management.
* Co-ordinate meetings, inclusive of preparing agendas, taking minutes, collating and distributing papers and associated reports on a timely basis.
* Develop, maintain and continuously improve office procedures, filing systems, relevant policies and procedures and data bases in line with the requirements of the Executive Team.
* Maintain accounts register and manage payment of invoices.
* Attend to correspondence for the Executive Team as required.
* Work closely and liaise with the Board Secretary as well as working directly with the Executive Team.
* Assist with divisional projects to ensure optimal outcomes as required.
* Other duties and responsibilities as determined by the CEO
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